General Expense iROCE

General Expense

iROCE

FASS Travel Support

Please fill out the FASS Travel Support Form for all travel and pre-travel requests. This includes conference registrations that will involve travel.

FASS Contract Request

For new contracts or amendments to existing contracts, please fill out the Contract Intake Form. If need for one-time personal services contract or PO for goods, please use the Purchasing Assistance request type below.

Invoice Submissions

Please email invoices to fsacctspayable@uoregon.edu.

All Other Requests

For all other requests, please fill out below.

Requester

If you do not see your name in the dropdown, enter your EMAIL. Requester is person requesting goods, services, or other expense. May be different than person submitting form.

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Request Type

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Purchaser

Enter Email if name not in dropdown. Purchaser is person who placed the order for goods or services. Leave blank if unknown.

Purchasers must have the appropriate Contracting Authority as defined by PCS.

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Duck Depot Requisition or PO #

PCard/Duck Depot Last Four

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Budget Approvers

Select budget approver. Budget approver will receive email to approve entry.

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Index

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Activity Code

Account Code

FASS use only.

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Payment Against Contract or PO

Choose relevant contract or PO from the drop-down. If you do not see the contract or PO in the list, please leave a comment in the notes section.

Contract or PO #

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Link to Item

Provide Link to item for purchase, if applicable.

Payee/Vendor

Enter name of company or individual that the item/service is being purchased from. If reimbursement, enter the name of the person being reimbursed.

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Detail of Expense*

Details, comments, and business purpose of expense. For non-travel meals, refreshments, and hospitality expenses please include attendee names, dates, location, and purpose, and attach itemized receipt, and agenda.

Quote #

Total Amount

Deliver To Location

Delivery may be made directly to any campus location or to the FASS warehouse. The receiving party is responsible for providing FASS with receipt of delivery (packing slip), date of receipt, and confirmation items were received as ordered.

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Requested Delivery Date

Received Date

Enter date of item(s) received or services completed.

Received Status

Select if item(s) have been received or services completed.

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JV Action

Select if this is request to process or if entry has already been processed.

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JV Banner Doc #

Enter JV # if Already Processed

JV Credit Index

Enter index that will receive/received the funds for an expense.

JV Credit Amount

JV Debit Index

Enter index(es) that will be paying/paid for the expense

JV Debit Amount

Notes

File Upload

Upload supporting documentation.

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