This form is to be used for withdrawing from ALL Courses for a term. DO NOT use this form to withdraw from individual courses. If you wish to withdraw from individual courses, please use the Course Withdrawal Form, which can be found at the following link:

https://www.asurams.edu/enrollment-management/office_of_the_registrar/withdrawal_from_university.php

All dates referenced in this policy apply to the semester and part of term applicable to each registered course. The deadlines for each semester and part of term can be found in the Academic Calendar.

Semester Withdrawal is a request by a student to withdraw from and cease attendance in all classes for the term. Failure to attend class is not equivalent to a withdrawal and students will not receive an adjustment of charges or grades unless a formal withdrawal is filed with the Office of the Registrar prior to the last day to withdrawal without academic penalty.

1. If a request for Semester Withdrawal is submitted to the Office of the Registrar prior to the end of the schedule adjustment (Add/Drop) registration period for the term, all courses will be dropped (removed) from the student's schedule and charges reversed (if applicable).

2. After the schedule adjustment (Add/Drop) registration period, and before the last day to withdrawal without academic penalty, students will receive a grade of W for each course.

3. After the last day to withdrawal without academic penalty, students will receive a WF for each course withdrawal. There are financial and grade point average (GPA) conditions associated with the WF.

4. In the case of a non-academic emergency, students should apply for a Hardship Withdrawal. If the Hardship Withdrawal is granted, student will receive a grade of W instead of WF.

5. Students who are entitled to a fee refund will receive a check from the Office of Student Accounts.

6. Federal Regulations mandate that Albany State University must calculate earned and unearned portions of financial aid if necessary and return those funds to the student or the Department of Education whether the student officially or unofficially withdrew from the University. Please see the Return of Title IV Funds page for more information on official and unofficial withdrawals.

A WF will negatively impact your GPA, counting the same as an F.

Any withdrawal request submitted after the following dates will be recorded as a WF.

Full-Term (01/13/25–05/08/25) – WF after April 4, 2025

A-Term (01/13/25–03/07/25) – WF after February 19, 2025

B-Term (03/17/25–05/08/25) – WF after April 17, 2025

eCore/eMajor Full-Term (01/13/25–05/01/25) – WF after March 10, 2025

eCore/eMajor Short Session I (01/13/25–03/08/25) – WF after February 10, 2025

eCore/eMajor Short Session II (03/10/25–05/03/25) – WF after April 7, 2025

A Semester Withdrawal is a request by a student to withdrawal from all classes and/or cease attendance in all classes for the Term. Failure to attend class is not equivalent to a withdrawal and students will not receive an adjustment of charges or grades unless a formal withdrawal is filed with the Office of the Registrar and approved prior to midterms.

If a request for Semester Withdrawal is submitted to the Office of the Registrar prior to the end of the Add/Drop period, as defined by the Academic Calendar, all courses will be dropped from the student's schedule and charges reversed (if applicable).

If submitted after the Add/Drop period, the student is automatically assigned a grade of W or WF (note the following rules) to indicate course withdrawal or withdrawal fail. A grade of W will not be calculated in the GPA.

Please review your academic transcript in Banner before withdrawing to determine if you will be affected by this policy.

A withdrawal for the semester may or may not include a refund, depending on when the withdrawal is submitted. In order to receive a full refund, or not receive charges for the term, this form must be submitted to the Office of the Registrar prior to the end of the Drop/Add Period.

Withdrawals from courses may affect housing, graduation, financial aid, membership in organizations or other opportunities.

Please check BannerWeb for the status of your request. Although we strive to complete all requests within 48 hours, completion may be delayed during peak processing times.

You must complete a readmission application prior to the semester you plan to return if you are out for one semester or more. (Exclude Summer semester from this rule, as it is an optional semester.)