Charter and Driver Services Online Request -

Please Note: Last minute charter bus service requests may not be accommodated due to policy compliance issues, availability of in-house resources, and/or a limited number of approved vendors. To avoid service issues, we highly encourage campus departments to plan ahead to obtain charter bus services. As of 03/11/25 the date of May 30th, 2025 is sold out. Submissions for May 30th, 2025 will most likely not be fulfilled.

BruinBus provides a variety of charter and driver services to UCLA departments and registered student organizations. Take the hassle out of chartering your event! We will review logistics, offer suggestions for different modes of service and coordinate drivers before and during event. Our professional staff and drivers understand the needs of UCLA community. BruinBuses and other vehicles may be chartered for on- and off-campus events and trips.

Service Requested*

Please note that quotes are for departments that are unsure if service will take place and/or are unsure of their budget.

Charter/Bus/Van/Driver Service

Price quote

Special Needs or Requests*

Please provide details regarding your service request such as reason for service. Specify any Americans with Disabilities Act (ADA) requirements or any minors who are not UCLA students. Include any comments or questions below. Note specific address information is not needed in this section.

Number of Passengers*

Pick-Up Location Address*

Please provide the venue/building name and address where service begins. Example: Strathmore Building 555 Westwood Plaza Los Angeles, CA 90095

Pick-up Date*

Pick-up Time*

Indicate actual time pick-up time from location.

Select or enter value

Destination Address*

Please provide the venue name and address number, street name, City, and State Example: Joe's Restaurant 123 Main Street Santa Monica, CA 90401 * If there are multiple destinations please list them in order of stops.

Return Date*

Return Time*

Indicate actual pick-up time from location. (Not time you wish to be back on campus)

Select or enter value

Is the Return Pick-up Address the same as the Destination Address*

If you reply Yes, proceed to the Drop-Off Address. If you reply No, please provide the Return Pick-up Address below.

Return Pick-Up Address

Please provide the venue name and address number, street name, City, and State ONLY if it differs from the Destination Address above. Answer is not required if it is the same as the Destination Address. Example: Joe's Restaurant 123 Main Street Santa Monica, CA 90401

Return Location Drop-Off Address

Please provide the venue name and address number, street name, City, and State. Example: Joe's Restaurant 123 Main Street Santa Monica, CA 90401

Contact on Service Day*

This will be the contact person on the day of service.

Contact Cell Phone*

Please provide cell phone number for contact on day of the service.

Enter Your Information

Enter the requested information below and submit. To receive an email copy, check "Send me a copy of my responses" at the bottom of this form and enter your email address.

Requestor's First Name*

Enter your first name

Requestor's Last Name*

Enter your last name

UCLA Status*

Faculty

Staff

Other

Email Address*

Enter your email address

Cell Phone

Work Phone*

Department Code*

Mailing Address*

Please provide full Campus address number, street name, City, and State Example: Transportation 555 Strathmore Place

Mail Code:*

Enter 6 Digit Campus Mail Code Example: 136008

Billing Information

Recharge ID

(FAU) Full Accounting Unit

Please enter each value outlined below separately. Refer to the field label to ensure you are entering the correct number. (Loc) # - (Account) ###### - (Cost Center) ## -(Fund) ##### - (Sub) ##. If you are using a PO please enter NA for each required field.

Loc = #- xxxxx-xx-xxxxx-xx*

The Loc value to enter is the FAU digit represented as a 0 above. This field is required.

Account = x- ######-xx-xxxxx-xx*

The Account values to enter are the FAU digits represented as 0's above. This field is required.

CC = x- xxxxx-##-xxxxx-xx*

The CC (Cost Center) values to enter are the FAU digits represented as #'s above. If a Cost Center is not applicable please enter XX.

Fund = x- xxxxx-xx-#####-xx*

The Fund values to enter are the FAU digits represented as #'s above. This field is required.

Sub = x- xxxxx-xx-xxxxx-##*

The Sub values to enter are the FAU digits represented as #'s above. Please remember to include the leading 0 (zero), example: 03 versus 3.

Project Number

Department Name*

Select or enter value

Billing Information is Correct*

Please review the above recharge information and confirm it is correct by clicking on the box below.

Authorization

Please provide information regarding the person authorizing your use of this account.

Authorized By:*

Enter the first and last name of manager authorizing

Authorizer Email*

Authorizer Title*

Authorizer Phone*

Submit

Check the Send me a copy of my response and enter your email to receive a copy. Then click on Submit.

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