Event Closing Final Report

A final report must be submitted within one-month from the last day of the event. As soon as the event ends, the Finance Chair(s) and/or Event Organizer should work with the SPS Membership staff to complete the below steps to close the event. The approved funding will be disbursed once the following steps are completed.

Following the event within 30 days, the event organizers must provide to SPS a completed final report. Please refer to section 2.4 of the SPS Organizer Guidelines Document (current version available in the Member Driven Initiative Event Organizer Guidelines folder) for the survey that should be provided to each student to fill out. This final report should include the following information, at minimum:

●    Number of attendees by category

●    Summary of comments and ratings by students on the participant feedback questionnaire (located in section 5.1)

●    Event group picture

●    Final budget (Using the correct MDI Detailed Budget Form)

● If any travel support or honoraria was given, a Detailed Honoraria Form is required. (Second tab on same Detailed Budget Form)

● If payment is being sent to an account in India, additional information must be submitted. Information available here.

(Forums, Regional Meetings, and Chapter Initiatives only) Invoice must be accompanied by detailed receipts and noted in the Budget document. Following the event, please submit your invoice with receipts to initiate the payment process. You must upload the original receipts - a Google Drive Folder link is not allowed. Submitting this will delay your reimbursement.

Use this form to submit your final report. If additional information is needed, we will reach out to you via email. If you have any questions, please contact sps-mdi@listserv.ieee.org.