Data Request Intake Form

Welcome! Tell us about you.

Contact Information

Salutation

First Name*

Last Name*

E-mail*

From which Texas institution or system are you contacting us?*

Select or enter value

Job Title*

Department*

Select

Supervisor's Name*

Phone (10-digit)

Phone

Phone Ext

Request Details

Are you requesting the information on behalf of an external party?*

No. I need data and/or analysis to complete my job duties.

Yes. Someone outside THECB asked me for this data and/or analysis.

List the name of the person to receive the data and their affiliation (e.g., Maria Jones, ABC Council for Education).*

NOTE: THECB's data request policies require any person who is not from a Texas institution of higher education to submit his/her request through the Public Information Request (PIR) process; or, THECB may have a data sharing agreement in place with the external party that can expediate the data sharing process.

Stop here and redirect the requestor to the PIR process if he or she is not affiliated with a Texas institution of higher education, unless you know of an active data sharing agreement.

How do you plan to use the information?*

Select from the list below.

Select

If you selected "Other", please describe how you plan to use the information being requested.*

Legal PIR ID

Subject*

Request Description*

Do you need to request data from TEA or TWC? THECB Staff seeking to use TEA or TWC data through the Tri-Agency Master Sharing Agreement must have approval from a Deputy Commissioner before submitting a data access request to TEA and/or TWC.

Click the box if your project or data request involves a new request to TEA and/or TWC.

Approval from Deputy Commissioner*

Do you already have approval via email from the Deputy Commissioner for the Tri-Agency data request? If YES, attach a copy of the email approval to this ticket. If NO, then Smartsheet will send an approval request on your behalf.

Yes

No

Are you seeking FERPA-confidential data? THECB Staff seeking to use FERPA-confidential data sets, analysis, or research must have approval through the Agency Research Inventory process.

Click the box if your request includes FERPA-confidential data sets, analysis, or research. This includes any research or analysis that contains any unmasked data, or for which the data sets or analysis are not fully compliant with the THECB Data Suppression Policy.

Enter the email address of the Associate Commissioner or Deputy Commissioner who approved this project.*

S/he will be notified that you are submitting a data request for the approved project.

Describe the Requested Data Set(s)*

Who are the staff and/or contractors who would access the data if approved?*

List each person's full name and title.

What is the project's expected timeline? Is this a one-time or recurring request?*

What is the statutory or other authority for the project (i.e., FERPA exemption)?*

Preferred Response Date*

Please note we strive to complete all requests within 30 days, depending on availability of staff and data. An analyst will reach out to you if there are any questions or anticipated delays in processing this request.

File Upload

You have the option to upload a file to accompany your request.

Do not upload files with sensitive or confidential information such as Personally Identifiable Information or legally protected information. Do not upload spreadsheets with cell sizes of less than 5 using this tool.

Drag and drop files here or

By submitting information through this form, you agree not to upload, share, or transmit any personally identifiable information, including but not limited to names, addresses, Social Security numbers, student ID numbers, or any other data that could directly or indirectly identify an individual. Additionally, do not upload spreadsheets or files containing small cell sizes (less than 5) that may risk re-identification of individuals. Submissions that contain restricted data may be deleted without notice. THECB reserves the right to take appropriate action needed to protect student privacy, comply with data privacy laws, and maintain applicable data privacy standards.

I agree with the statement above.*

Let's Get You to the Right Place!

Transcripts & Student Records

To request a copy of your transcript or academic record, contact the Student Records Division at 512-427-6201 or go to the Student Academic Records Request Form.

Loans, Scholarships, & Financial Aid

If you have questions about loans or other financial aid, please visit http://www.hhloans.com or call 1-800-242-3062.

You must select one of the options above.

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