Meeting Room & Facility Request

Meeting Room & Facility Request

The City of Fishers is pleased to provide the members of our community equitable access to meeting rooms, pending availability.

A $50 security Deposit is due upon reservation approval. Checks can be delivered to 3 Municipal Drive. The security deposit will be refunded to the extent it is not used to pay for repairs, costs or clean-up associated with the use of the facility. All applicants remain liable for repairs, costs or damages that exceed the amount of the security deposit or fee. Final determination of damages shall be made by the City Facilities Manager or their designee.

Currently the Pavilion Conference Room is available to reserve for your group/meeting Monday-Friday from 6 a.m. to 9:30 p.m., with weekend use decided on a case-by-case basis.

This conference room has a 25 person capacity and features movable tables and chairs as well as a TV with a click share projecting system. Restrooms are available in this space as well as a mini fridge.

You are permitted to bring your own food and beverages. No alcohol is permitted.

Meeting rooms are scheduled on a first come, first serve basis. Rooms are not available when city offices are closed for the holidays.

Click here to read the full Meeting Room & Facility Use Policy.

Doors will not unlock until 15 minutes prior to the meeting start time. Please call (317) 595-3475 to contact Building Maintenance if problems arise during your meeting outside of business hours. If you will be late or are finished early you MUST contact Building Maintenance to lock the space to avoid vandalism. You are responsible for the space and any damages that take place during your booked time. During business hours, please contact 317-595-3111.

If you have questions, please contact our Customer Experience Team at 317-595-3111. Monday - Friday 8:30 a.m. to 4:30 p.m. We're happy to help!

Organization/Company

First Name*

Last Name*

Email*

Phone*

Street Address*

City*

State*

Zip Code*

Number of Participants*

Requested Date(s)*

Requested Times (Starting & Ending)*

Set Up/Room Layout Instructions*

Reoccuring Meeting?

Select or enter value

Waiver*

In consideration of the use of a City of Fishers facility, I hereby waive, release, and discharge any and all claims for damages, death, personal injury, or property damage which I may have, or which hereafter accrue to me as a result of my use of the facility. This release is intended to discharge in advance the City of Fishers, the City Council, its officers, agents and employees from and against any and all liability arising out of or connected with the use of said facility. It is understood by checking the box below that I have agreed that this waiver, release and assumption of risk is to be binding on my heirs, personal representatives, next of kin, spouse, and assigns. I agree to abide fully by the City of Fishers Meeting Room & Facility Use Policy, which I may request a copy of at any time. I further agree that I will be responsible for any and all damages caused by my group to the City's facility. Checking the box below indicates the requesting group or individual is in agreement with all City of Fishers facility use procedures and the participation waiver.

I Agree (please click box to agree to the terms of the waiver)

Electronic Signature*

By checking the box below and hitting submit you are acknowledging your agreement with the terms stated in this application and further certifying that checking the box counts as an electronic signature. Your electronic signature is considered legally binding the same as signing your physical signature by hand (IC 26-2-8).

I Agree (please click box to agree)

City of Fishers Meeting Room & Facility Use Policy: Click Here

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