ProCard Forms

ProCard Forms

Please select the appropriate form for your needs.

Cardholder LAST Name*

Cardholder Empl ID #*

Cardholder Email Address*

Last 8 Digits of Card Number*

Please DO NOT enter the full 16-digit card number.

Is the person submitting this form the cardholder?*

Yes

Submitter Email Address*

What type of form do you need to fill out?*

Select

ProCard Billing Address Change Form

Use this form to notify the ProCard Office of a Billing Address Change. Please note: The Cardholder or Department Name cannot be changed and will remain a part of the Billing Address.

Please contact the ProCard Office if you have questions regarding a name change.

ProCard Certificate of Destruction Form

This document is used to certify that the above listed University of Louisville ProCard was destroyed. Please DO NOT send the destroyed card to the ProCard Office.

Reason for canceling:*

Type of Card*

Individual

Department

Cancel Card*

Cancel card. Do NOT reissue.

Cancel card. Order a replacement card.

Card expired. Replacement received.

ProCard Default Speedtype/Account Change Form

Upon receiving this form, the Department Head/Chair Contact should review and approve/deny the change of default speedtype and/or account number change for the ProCard listed in this request.

Do not use this form for Grant Renewals, please use the ProCard Grant Renewal Form.

Please select default change type:*

SpeedType

Account Code

Both

Current default speedtype/account code:*

NEW speedtype/account code:*

Name of Dept Head/Chair who will approve the request:*

Email address of Dept Head/Chair:*

(OPTIONAL for 2nd Approval Routing) Department LFO

Select

ProCard Grant Renewal Form

Use this form to notify the ProCard Office that a grant end date has been extended. Please note: We cannot update the card until the Office of Grants Management has extended the date in PeopleSoft.

New Grant Expiration Date*

ProCard Lost or Stolen Notification Form

If you are submitting this Lost or Stolen form during normal business hours, the ProCard Office will handle requesting a replacement card. If outside normal work hours, please contact PNC Bank at 1-800-685-4039 to immediately deactivate the card and request a new one be sent to the attention of the ProCard Office at the address PNC has on file.

Card Was:*

Lost

Stolen

Provide explanation of events that preceded the card being lost or stolen*

Did you call PNC and report the card as Lost/Stolen?*

Normally, you would only call PNC if the card were lost/stolen after normal business hours. Otherwise, the ProCard Office should be notified first via this form.

Yes

Was PNC able to close the card and reissue it or did they request you to reach out to our office?*

Yes, they closed and reissued a new card.

No, a ProCard admin needs to reach out to PNC to reissue a new card.

For cards presumed to be stolen on campus, was Public Safety notified?*

Yes

N/A

ProCard Spending Limit Change Request Form

Upon receiving this form, the Department LFO should click 'View Request' to approve the cardholder's request to increase their spending limit. A Department LFO cannot approve an increase on their own card; that approval must come from someone at a higher level.

Cardholder Phone*

Phone

This request is:*

Temporary

Permanent

Requested Transaction Limit

If temporary, indicate the date the transaction limit should revert to the default.

Requested Monthly Limit

If temporary, indicate the date the monthly limit should revert to the default. Monthly limit end dates must coincide with the end of a billing cycle.

Select

Justification/explanation for the requested increase and include why this is considered essential spend.*

Is the transaction limit over $4,500?*

Yes

N/A

For transaction limits that are over $4,500:*

For our auditing purposes, would you please verify that Capital Assets will not be purchased with this increase?

If this is a software purchase, has this been reviewed by Purchasing and approved for purchase with the ProCard?

(OPTIONAL) Attach a copy of the invoice/quote:

For auditing purposes, you may upload a copy of an invoice/quote to include with this request.

Drag and drop files here or

Department LFO who will approve this request*

Select or enter value

Send me a copy of my responses