HASOM NEW EVENTS REQUEST FORM 2025-2026

HASOM NEW EVENTS REQUEST FORM 2025-2026

NOTE: All new event requests are reviewed by the Dean's Office for approval.

Event Producer*

This is the primary contact person for this event.

Event Producer's Email*

Secondary Contact (Name)

Secondary Contact (Email)

Proposed Date of Your Event*

Choose your preferred date. If needed, indicate possible alternative dates in the "Event Description" field below

Intended Audience*

Public Event (PUBLISH TO CALENDAR)

Students and/or Faculty Only (DO NOT PUBLISH TO CALENDAR)

Event Description and Highlights*

Please provide any language you would like published on the event webpage and other promotional materials

Reservation Start Time*

This is when your venue reservation begins for load-in.

Event Start Time for Attendees*

This is the advertised start-time of your event on the school's events calendar.

Reservation End Time*

This is when your event concludes and load-out will be completed.

If you answered "OTHER" to Proposed Venue, please provide the name of the venue, contact details at the venue, and the purpose as to why we are holding the event off-site.

Production Details*

Please consider the following in your event description:

Alternative/Multiple venues or dates?

What ensemble(s) are performing?

Will there be set changes?

What is the purpose of your event?

Is there an agenda, breakout groups, or other planned activities?

Does this event occur during a scheduled course?*

Yes

Class Confirmation*

If you answered yes to "scheduled course", please include the course name, number, and the section number (if applicable).

Number of Guest Artists*

No Guest Artists

One Guest Artist

Two or More Guest Artists

Number of Guest Artists (2+)*

Please provide the exact number of guest artists below. Instructions on how to proceed providing their information will follow in a separate communication.

Guest Artist Payment Amount*

How much in SEED grants will you be using?*

How much in Dobrow funds will you be using?*

Other Funding Sources*

What are the names of the other fund sources?*

Guest Accomodations*

Airfare

Lodging

Do you require any of these spaces for your event?*

Green Room

Dressing Room

Practice Room

N/A

A/V Needs*

Livestreaming and recording is included in all HASOM events unless requested otherwise.

Yes

Do you have any piano needs?*

Instrument needs from Dr. Gilberti or Dr. Adler?*

Event Catering*

Yes

Catering budget?*

Please specify the funding source for all catering expenses and the budget allocated.

Media Assets

Please provide any desired marketing assets here (pictures, video, etc.)

Drag and drop files here or

Send me a copy of my responses