Chosen/Preferred Name & Gender Update Form

Chosen/Preferred Name & Gender Update Form

City Schools is developing enhanced ways to make sure we capture accurate information that reflects how colleagues identify. The survey below was developed to collect colleagues' chosen (preferred) names and gender.

Please take a few moments to complete the survey if you wish to update your chosen name and / or your gender in our City Schools systems (e.g., Outlook display name, Teams name, sign-in sheets, etc.).

We recognize that this is sensitive information. The intent of collecting names and genders that more accurately reflect identities is to utilize that information when possible. The only employees who will have access to view both chosen name and legal name as well as both gender and sex are those who have access to sensitive and confidential information based on their role.

As a reminder...

Please ONLY complete this survey if your chosen name is DIFFERENT than your legal name and/or if your gender is DIFFERENT than the sex listed on your official government documents.

Otherwise, you do not need to complete this form.

Employee/Contingent Worker Information

Employee ID / Contingent Worker ID*

Please provide your EID (up to 5 digits) or CW ID (up to 9 digits)

City Schools Email Address*

Please include your City Schools email address here.

Full LEGAL Name*

We will use this to help us correctly locate you in our Oracle system.

I would like to take the following on my account with City Schools:*

Add/Update my chosen (preferred) name to something that is DIFFERENT than my legal name.

Remove my chosen (preferred) name from my account so that my legal name will be used.

Update my gender to something that is DIFFERENT than the sex provided on my government ID card(s).

Add/Update Chosen (Preferred) Name

PLEASE READ THE BELOW INFORMATION:

**FIRST NAMES**

We are currently in the process of updating our systems to reflect staff chosen first names, in place of legal first names, when possible. Although your legal first name may still be visible in different areas across our systems, our intention is to incorporate chosen first names whenever possible, including in future updates we implement to the system.

**LAST NAMES**

At this time, the only City Schools' system that can be updated to reflect a chosen last name that is different than a legal last name is your City Schools' email account. However, OHC is working to ensure that with the implementation of a new system coming in 2024/25, we have the ability to update chosen first and last names in all systems that do not require a legal name.

If you submit a last name update, we will update your Outlook name and then we work to make systems updates to other systems when the functionality becomes available.

Please check which name(s) you wish to update in our system.*

First Name

Last Name

Chosen FIRST name*

Please retype your chosen FIRST name.*

Chosen LAST name*

Please retype your chosen LAST name.*

City Schools will use chosen names whenever possible--unless legally required otherwise—across our systems.

At this moment, we are able to use the names provided to update your first and/or last name in Outlook and your first name in the following platforms: Zoom, Microsoft Teams, Infinite Campus, Clever, HEAT, and GoGuardian.

Other systems will also be updated when you request this change such as your sign-in sheet at your school/office.

I have read and understand the above statement related to chosen names.*

Remove Chosen (Preferred) Name

If you previously submitted an chosen (preferred) name to the Office of Human Capital but you would like to REMOVE that name from the system so that your legal name again shows, please indicate that intent below.

I would like to REMOVE my previously submitted chosen (preferred) name from the system and revert my name back to my legal name.*

Gender Identity

PLEASE READ THE BELOW INFORMATION:

City Schools is exploring how to better capture gender identities for staff. Currently, our system reflects the 'sex' included on a staff member’s driver’s license / legal identification cards.

If you wish to submit a gender update, please select one of the options below. You may either select one of the options reflected, or type in your gender if it is not reflected in the dropdown options. If you do not complete this question, the system will default to align with information collected from your driver’s license / legal identification card.

Although some federal reports require sex to be represented as female / male, as indicated in legal documents, our intention is to reflect your gender identity- as indicated by you- whenever possible.

Gender*

Select or enter value

Comments

If there is any additional information you wish to provide, or if you have any questions, please include them here.

Please note that for any change that you have submitted, there may be a lag between date of submission and when these changes are reflected in our systems. If you have any questions about this process or form, please contact the Office of Human Capital at HumanCapital@bcps.k12.md.us.

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