National SASU - Event or Contingent Brief

National SASU - Event or Contingent Brief

This form collects the necessary information for approval to be given for a Event of Contingent being hosted by a National Scout Active Support Unit.

Approval is sought from the Events & Contingents Sub Group. Applications should be made for one event at a time, and be submitted a minimum of nine months and a maximum of 18 months before each event. If an identical, or nearly identical, event is intended to be repeated several times within a period of up to three years then approval may be requested for the series of events rather than each one individually.

DATA PROTECTION

This form used to collect information for the purpose of approving a Event or Contingent. Data is handled in line with the Scouts Data Protection Policy. On receipt of this form by the Scouts Headquarters, it will be securely stored on our electronic server used by staff and members of the Events Sub-Group who will review the application.

We will keep the data we capture from this form, in line with the Scouts’ Data Retention Policy.

Event Information

Name/title of the event / contingent*

Organiser's Information

Name of the Event / Contingent Leader*

Event Organisers Membership No*

Event Organisers Email*

Event Information

Overview*

What is the problem we are trying to solve or the opportunity we are trying to provide?*

Include a summary of Event/Contingent duration, number and age range of participants, key activities, location, etc. Also confirm if the Event/Contingent will be repeated – approval can be given for up to three years if required.

Event Outcomes and benefits*

Outline the outcomes and benefits expected from the Event or Contingent i.e. what we are trying to achieve and gain from completing this project.

Explain how it supports The Scout’s Strategic Objectives*

Growth, Inclusivity, Community Impact, Youth Shaped

Outline the key audiences / stakeholder groups who will be impacted by this event / contingent*

State if there are other programmes / projects / activities or departments that this event / contingent links to or it is dependent upon.*

Detail key planning, execution and evaluation timescales and milestones.*

Provide cost and income estimates, including capital and revenue for each year of the event / contingent.*

Even if the Event or Contingent aims to be self-funding it is still important to forecast the “set-up” costs which will be incurred before participant fees are received.

Provide estimates for how many HQ staff and National volunteers will be needed to develop and deliver the event / contingent in each year.*

Risks and Assumptions*

Identify the top project risks and any assumptions which have been made in the design and planning of the event / contingent at this stage

Next steps*

Explain the immediate activities that you would like to initiate. For large events / contingents this should include the development of a more detailed description, plan and budget which will need to be further approved– propose when this will be completed by.

Plan and Budget upload*

Please ensure that you include any activities that will communicate the Event or Contingent to the membership, incur staff time or incur any costs before the more detailed plans are completed and approved

Drag and drop files here or

Approvals

The Events and Contingents Sub Group will assess your application based on the criteria in the Risk Matrix and Risk Profile which you can find here https://prod-cms.scouts.org.uk/media/14954/event-contingent-risk-matrix.pdf

Send me a copy of my responses

Privacy Notice|Report Abuse