Third Party Special Event Application

Third Party Special Event Application

Applicant/Event Host Information

Applicant Name*

Applicant Phone Number*

Applicant Email Address*

Host Organization*

Host Organization Address*

Please list your full address here.

Organization Type*

Select or enter value

Organization Type: Other

Nonprofit Certificate

I will attach my organization's 501(c)3 or (c)6 certificate at the end of this form.

Event Details

Event Name/Title*

Event Type*

Select or enter value

Other

Expected Attendance*

Will there be 100 or more attendees at this event?

Select

Reasonable Number of Attendees Expected*

Event Description*

Include event website if applicable.

Event Flyer

Select or enter value

Event Location and Maps

Event Location*

Select or enter value

Name of Event Location*

Address of Event Location*

Event Footprint Map*

I understand that I will need to submit a complete event footprint map at the end of this form, for my permit application to be considered.

Event Schedule and Timeframe

List details of dates and times for your event and set-up.

Event - Start Date*

Event - End Date*

Event - Start Time*

Event - End Time*

Event - Setup Date*

Event - Teardown Date*

Event - Set-Up Start Time*

Event - Teardown End Time*

Is this a Multiple Day Event?*

Select or enter value

List Additional Event Dates and Times if Applicable

Event Activities, Entertainment & Equipment

Event Activities

You may be required to obtain additional permits or incur additional fees. Details will be provided in the preliminary communication from the permitting committee.

Please select all the below proposed activities you are planning for your event.

Food/Food Vendors

Select or enter value

Food Vendors

Please list the food vendors you plan to engage for your event.

Jumpers/Bounce Houses

Select or enter value

Bounce Structures

Are you planning to use sandbags or ground stakes to secure your bounce structures?

Select or enter value

Tents

Select or enter value

Tent Structures

Are you planning to use sandbags or ground stakes to secure your tent structures?

Select or enter value

Number of 10x10 Tents

10x10 Tent Type

Select or enter value

Large Tent(s)

Select or enter value

Number of Large Tents

Large Tent Type

Select or enter value

Large Tent Size

Amplified Sound/PA System

Select

Event Entertainment

Select or enter value

Entertainment Type

Select or enter value

List Entertainment

List the names of DJs, Artists, performance groups, etc...

Stage

Select or enter value

Stage Type

Please share the type of stage, and its dimensions.

Portable Restrooms

Select or enter value

Animals

Select or enter value

Animal Type

Please list the type and quantity of the animals you plan to have present.

Signage

Select or enter value

Signage Description

Please list the quantity, size, and location of your proposed signage.

Electricity

Select or enter value

Electrical Source

What is your electrical source?

Additional Information

Additional Comments

Please share any additional information or requests below.

Document Uploads

Non-profit certificate, Event footprint map, Schedule of events*

Event footprint and route map (for distance events including 5k, fun run, parade, bicycle rally, etc.) must be submitted with the application.

Areas to include on the map:

stages or structures
vendor booths
any fenced areas
restroom area
any road closures or barricades
amusement locations
kids’ zone
fireworks/ pyrotechnics launch area
food/ alcohol locations
start/ finish lines
other items

Additionally, please provide a detailed schedule of events with your application, listing out key elements of your event such as any band/stage times, food or alcohol service times, etc...

Drag and drop files here or

Event Insurance*

I acknowledge that I will need to provide the City of Garland with insurance that covers my event, and the City of Garland listed as additionally insured, no later than two weeks prior to my event start date. If I already have the document, I will attach it above.

Acknowledgement*

The Special Event Application will be reviewed by the permitting committee. The Applicant will be notified whether he/she has been given permission to proceed in planning the proposed event. Please do not market the event until it has been permitted.

Upon receipt of this application, the city will work hard to complete the approval process in two weeks time from the first business day following the submission.

I, the undersigned, hereby confirm that the information stated above is true and correct to the best of my knowledge and I have the authority to apply for this event on the event and Organization’s behalf.

Send me a copy of my responses

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