Fall '25 & Winter '26 BIOS Mini Course Proposal

Fall '25 & Winter '26 BIOS Mini Course Proposal

Please submit your mini-course proposal information below. Both new and returning courses must complete this form.

The form may take 20-30 minutes for completion. We recommend preparing all of your information on instructors, course descriptions, learning goals, and proposed schedule before beginning the proposal. To avoid loss of data, we do recommend completing the proposal in one sitting.

*PLEASE NOTE*: Students that are proposing courses and/or participating as course instructors may be subject to eligibility and participation requirements for their teaching work. We will follow up with individuals of approved courses to discuss those logistics.

Questions? Visit the OGE website for more information about mini-courses. You can also reach out to lemontes@stanford.edu with any questions not able to be answered on the website.

Please submit any course proposals for Autumn '25 and Winter '26 by 5pm on Friday, June 13th. Spring and Summer course proposals will open in the Fall quarter.

Mini Course Details/Information

Has this mini-course been offered before?*

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Course Number:*

Course Title*

New Course Information

Course Description*

A Course Description is a short, content-filled statement (max 100 words) which informs a student about the subject matter, approach and breadth of a course. The description is not a marketing piece nor a syllabus, but will be posted on ExploreCourse for students to reference when planning their program.

For further guidance visit the registrar website

For examples of Mini Course Descriptions see ExploreCourses

Learning Goals

For guidance on creating learning goals, please refer to the Office of the Vice Provost for Teaching and Learning

Course learning goals can be changed later: VPTL consultants are available to meet with you to help craft and refine your course goals for the targeted audience.

Themes Covered in your Course:*

Courses should be scientific-content based, interdisciplinary in nature, and/or address high-priority areas in graduate and postdoctoral training.

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Responsible Conduct of Research:*

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Research Rigor:*

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Course Units:*

General Guidance:

For every 10 hours of lecture time in a quarter, the course carries 1 unit. For every 30 hours of lab or hands-on activity, the course carries 1 unit.

Please refer to this webpage for detailed unit of Credit Policies

All unit values are subject to review based on unit of credit policies.

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Grading Structure:*

*Recommended* MED S/NC (Satisfactory/No Credit): Medical School MD grades (+/-) for MD students, Satisfactory/No Credit for graduate and undergraduate students.

MOP (Med Option): Students choose between the options of Medical School grades (+/-), letter grade, or CR/NC for their grading basis.

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Is your course repeatable for credit?

Courses in which content varies from quarter to quarter or from year to year are typically repeatable. Most mini-courses are not repeatable for credit.

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Proposed Quarter for Course*

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Number of Weeks in the Course:*

Mini-Courses run during the last 1-3 weeks of the quarter.

Autumn '25 courses will take place November 10-December 5 (No classes Nov. 24-28 for Thanksgiving Break)

Winter '26 courses will take place Feb 23-March 13

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Course Dates:*

For 1- or 2-week courses, please specify the date range when the course will take place. Please note that it must fall in the end of quarter windows listed above.

Preferred Instructional Days (Lecture/Seminar):*

Please be specific if possible in which class meeting pattern you prefer, e.g. MWF, TTh, MTWThF, etc.

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Preferred Course Times (Lecture/Seminar):*

Include AM/PM, e.g. 10:30am -11:20am

Class times must adhere to the Stanford class meeting pattern: https://docs.google.com/spreadsheets/d/1dl5FsMeB8apU8MrmyEPPLpYXQPhINQ99uGxHfHPcZLQ/edit#gid=0

*Note all times are subject to room availability.

Preferred Instructional Days (Lab/Workshop):

Please be specific if possible in which class meeting pattern you prefer, e.g. MWF, TTh, MTWThF, etc.

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Preferred Course Time (Lab/Workshop):

Include AM/PM, e.g. 10:30am -11:20am

Class times must adhere to the Stanford class meeting pattern: https://docs.google.com/spreadsheets/d/1dl5FsMeB8apU8MrmyEPPLpYXQPhINQ99uGxHfHPcZLQ/edit#gid=0

*Note all times are subject to room availability.

Total # of Meeting Hours (Lectures & Labs):*

Please provide the total number of instructional meeting hours (all lectures/seminars and labs/workshops) for this course below.

Course Instructor Classification & Contact Information

*Please Note*: Students that are proposing courses and/or participating as course instructors may be subject to eligibility and participation requirements for their teaching work. We will follow up with individuals of approved courses to discuss those logistics.

Primary Course Contact Name*

Primary Course Contact Classification:*

Please note that only faculty are eligible to be listed as the official PI for the course. Students, postdocs and staff may be the unofficial PI as lead instructors, but must be officially listed as the SI or TA per university policy.

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Primary Course Contact Email:*

Current Source(s) of Funding*

We would like to get a sense of your current income, if any.

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Other- Current Funding Source

Instructor Stipend*

Are you requesting personal funding support in the form of a teaching stipend?

*Please note: This only applies to postdocs. Staff and faculty do not receive payment unless explicitly requested.

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By checking this box, you are confirming that you are eligible to receive payment based on your funding:

Faculty/Staff Compensation Requests

Staff and faculty do not receive honoraria payment unless explicitly requested. Please specify amount and rationale if you are requesting payment for yourself in the course in the funding section below.

Course Director 2 Name/Faculty Advisor*

This person, as the designated course faculty advisor, will be listed as the PI for the course per policy.

Faculty Advisor Department Affiliation:*

Faculty Advisor Email:*

Additional Course Instructor Name (#1):

Add. Course Instructor Classification (#1):*

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Add. Course Instructor Email (#1):*

Add. Course Instructor Role (#1):*

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Additional Course Instructor Name (#2):

Add. Course Instructor Classification (#2):*

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Add. Course Instructor Email (#2):*

Add. Course Instructor Role (#2):*

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Additional Course Instructor Name (#3):

Add. Course Instructor Classification (#3):*

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Add. Course Instructor Email (#3):*

Add. Course Instructor Role (#3):*

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Course Components

This section is about confirming the elements of the course such as units and repeatability.

If this is a returning course any questions you do not answer will go to the default setting from the last time you offered the course.

If this is a new course any question you do not answer will be defaulted to the recommended settings.

Course Component Type:*

For descriptions of course component definitions, please visit Elements of a Course. Must match information entered above in 'New Course Information'.

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Do you need a room reservation for this course?*

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Classroom Requirements (Lecture/Seminar Only):

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Lecture/Seminar Room & Location Preference(s):

School of Medicine (SoM) classroom/lab list and room capacities can be found here: https://med.stanford.edu/medscheduler/features.html#classrooms_by_building

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If "Other", please explain below:

Lab or Workshop Requirements:

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Lab or Workshop Room & Location Preference(s):

School of Medicine (SoM) classroom/lab list and room capacities can be found here: https://med.stanford.edu/medscheduler/features.html#classrooms_by_building

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If "Other", please explain here:

Additional Room Requestor Notes:

Enrollment Information

Enrollment Maximum (Student Seats Only):*

Postdoc Participation:*

Postdoc candidates can apply to audit mini-courses and will need to be invited by the course instructor to join during the provided quarter. Postdocs do not need to enroll nor will they get course credit for taking the course. Our office will facilitate this process.

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Total Room Capacity (students/instructors/PD):*

Do you need a list of permission codes generated?*

For classes requiring consent for enrollment, permission codes can be generated and provided to the instructor to give to eligible students prior to enrollment.

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Do you need a waitlist generated?

If your course reaches its enrollment limit, priority enrollment will be offered to students on the wait list. We will include five (5) spots.

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Course Funding Requests & Rationale

While the proposal process includes a budget request, funding is not guaranteed. Please be as detailed as possible in your requests.

How much total funding are you requesting for the course?*

Please be sure to detail allocated amounts below, in 'Course Component Funding Requests'.

Do not include trainee instructor teaching stipends. These will be assessed via set university amounts.

Course Component Funding Requests:

Please select all categories that you will be requesting funding for this cycle:

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Course Development*

Provide requested dollar amount.

Please select what these course development funds will support (choose all that apply):*

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Catering/Food*

Provide requested dollar amount. Max of $750 can be requested for food costs.

Guest Speakers/Honoraria*

Provide requested dollar amount.

Course Trip/Event Support*

Provide requested dollar amount.

Other/Misc. Costs*

Provide requested dollar amount.

Other Funding Request Rationale:*

Please provide the NAME of your department's finance administrator:*

This individual will be cc'ed to receive your PTA info, approved budget amount and will assist with initiating course related reimbursements.

Please provide the EMAIL of your department's finance administrator*

This individual will be cc'ed to receive your PTA info, approved budget amount and will assist with initiating course related reimbursements.

Final Thoughts

Any additional notes/questions for OGE at this time?

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