Department Chair & Director Stipends

For Request Type


  • New Appointment - appointment needs to be entered into UCPath with a compensation (stipend/salary).


  • Extend Current Appointment - extending current and existing appointment and stipend (stipend can be updated).


  • Stipend Only - If stipend needs to be added, changed, or removed for an existing appointment. The appointment end date does not need to be changed/extended. Please select this option


  • Cancel Appointment - If an existing appointment needs to be terminated or needs to be terminate earlier than the original end date, please select this option. This option will also terminate the stipend.


Best Practices

  • Reuse the Department Chair position number during the summer months instead of placing the incumbent on Short Work Break (SWB) or assigning a different interim title code. Direct reports must always have an active supervisor on record.
  • If a different position number is used during an interim period, please submit a Service Hub (SH) case to your HR Partner to update all direct reports to reflect the interim supervisor. Ensure they are reassigned to the original Department Chair once the interim period ends.


  • Please review the Processing Deadline column on your report to assess entry timeline.
Job Category*

Depending on the Job Category Selected required fields will populate. You will be able to select your Job Title based on the Job Category


  • Admin Chair Stipends selection will default to Job Title: 1099 - Admin Stipend
  • Directors include all Directors Series Titles, including Act/Interim



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Request Type - Admin Chair*

See selection definitions on the left

Request Type - Director*

See selection definitions on the left

Request Type - Department Chair*

See selection definitions on the left.

NOTE: Stipend Only does not include the reappointment of a record.

This will be the date shown on UCPATH Person Org/Job Data

This will be the date shown on UCPATH Person Org/Job Data

Please override as needed. The default value is set to 'Stipend.'

  • Stipend – Found in Additional Pay; typically a fixed amount prorated based on start and end dates.
  • Salary – Found in Job Data; requires an FTE and base compensation.
  • No Compensation – Appointment is for record-keeping purposes only
Stipend
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Pay Frequency*

Is the director role expected to be working 9 months (9/12) or full year (UC_FY), which includes the summer?

Select all that apply:

Please select the period over which the stipend should be paid.

Note: Academic Stipends are paid from September to May.



Select all that apply:

Please ensure that, as of the effective date, no other incumbent shares the same position number.

Please do not provide the primary faculty appointment Position Number. The Position Number should be administrative record Position Number

Please note that BRS HR does not oversee chartstring distribution. The current position number funding should be added a separate line with earn code STP and the desired chartstring for 100%.

Meaning all stipend payments are being charged to this chartstring line.

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Notes will be considered, but they should not be used to enter appointment information. All appointment & stipend information must be accurately stated in the form fields above.

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