Delegation Request Form

The purpose of this form is to delegate CalTime supervisor approval or view access for non-exempt employee(s) to an authorized delegate. The request must be pre-approved and submitted by the supervisor of record. If the supervisor is absent, a chief administrator or department manager may submit the delegate request.


The delegate must meet the following requirements:

  • Has first-hand knowledge of employees' work schedule
  • Must be staff or staff team lead
  • Cannot be a student employee. Please refer to our Delegation Guidelines
  • Delegate cannot approve managers time
  • Has been trained to use CalTime (required for CalTime update access)
  • Certifies that they are responsible for ensuring the accuracy of employee hours


Request Form Processing Guidelines:

  • One form must be completed for each delegate request (i.e. if you are requesting delegate access for 4 employees, then you must submit this form 4 times)
  • Requests must be submitted prior to the applicable pay period requiring delegate access
  • Typically 5 business days to process delegate requests.
  • Large change requests and peak times (holiday periods) require longer processing time


If request is for multiple delegations (5 or more), please complete the spreadsheet and email to caltime@berkeley.edu. Do not use this form.


For additional questions regarding this form, please email caltime@berkeley.edu

 

General Information

 
 
 
 

Have you reviewed the delegation requirements on the CalTime website?

 

Please detail the business reason for this delegation.

 

Are you requesting to have delegate access added or removed?

 

Delegating Supervisor Information

 

Name of the supervisor who is delegating access

 

Employee ID of the supervisor who is delegating access.

Please enter 8-digit UCPath employee ID (i.e. 10122334)

 

Delegate Information

 

Name of the person acting as a delegate on behalf of a supervisor

 

Please enter 8-digit UCPath employee ID (i.e. 10122334)

 

Delegate Access Being Requested

 

Please select one of the following:

  1. V- View Only Access
  2. A- Update Access (Temporary Access: 30 days or less)
 
  1. To delegate a specific employee - Enter employee's 8-digit UCPath ID
  2. To delegate all of the supervisor's employees - Enter 'A'
 
  1. To authorize delegate access to all friendly names for a specific supervisor - Enter 'A'
  2. Enter [Friendly Name] to authorize delegate access to only one friendly name for a specific supervisor
 

Enter effective date 'MM/DD/YEAR' of delegation access. (note: cannot be a date prior to today's date)

 
mm/dd/yyyy
 

Enter the end date of the delegation. Delegation access is granted for up to a maximum of one year. Once the end date has passed, the supervisor will need to submit a new delegation request to extend the delegation end date.

 
mm/dd/yyyy
 

Additional Information

 

Please upload any of the following documents pertinent to your request:

  1. Job Description or Org chart to support delegate request
Drop your files here