Delegation Request Form

The purpose of this form is to delegate CalTime supervisor approval or view access for non-exempt employee(s) to an authorized delegate. The request must be pre-approved by a chief administrative officer or department manager.


The delegate must meet the following requirements:

  • Has first-hand knowledge of employees' work schedule
  • Must be staff or staff team lead
  • Cannot be a student employee. Please refer to our Delegation Guidelines
  • Delegate cannot approve managers time
  • Has been trained to use CalTime (required for CalTime update access)
  • Certifies that they are responsible for ensuring the accuracy of employee hours


Request Form Processing Guidelines:

  • One form must be completed for each delegate request (i.e. if you are requesting delegate access for 4 employees, then you must submit this form 4 times)
  • Requests must be submitted prior to the applicable pay period requiring delegate access
  • Typically 5 business days to process delegate requests.
  • Large change requests and peak times (holiday periods) require longer processing time


If request is for multiple delegations (5 or more), please complete the spreadsheet and email to caltime@berkeley.edu. Do not use this form.


For additional questions regarding this form, please email caltime@berkeley.edu

General Information

Select
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Have you reviewed the delegation requirements on the CalTime website?

Select
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Please detail the business reason for this delegation.

Are you requesting to have delegate access added or removed?

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Delegating Supervisor Information

Name of the supervisor who is delegating access

Employee ID of the supervisor who is delegating access.

Please enter 8-digit UCPath employee ID (i.e. 10122334)

Delegate Information

Name of the person acting as a delegate on behalf of a supervisor

Please enter 8-digit UCPath employee ID (i.e. 10122334)

Delegate Access Being Requested

Please select one of the following:

  1. V- View Only Access
  2. A- Update Access (Temporary Access: 30 days or less)
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  1. To delegate a specific employee - Enter employee's 8-digit UCPath ID
  2. To delegate all of the supervisor's employees - Enter 'A'
  1. To authorize delegate access to all friendly names for a specific supervisor - Enter 'A'
  2. Enter [Friendly Name] to authorize delegate access to only one friendly name for a specific supervisor

Enter effective date 'MM/DD/YEAR' of delegation access. (note: cannot be a date prior to today's date)

Enter the end date of the delegation. Delegation access is granted for up to a maximum of one year. Once the end date has passed, the supervisor will need to submit a new delegation request to extend the delegation end date.

Additional Information

Please upload any of the following documents pertinent to your request:

  1. Job Description or Org chart to support delegate request
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