Event Request for the Student Union Ballrooms

Event Request for

the Student Union Ballrooms

Florida State University, Campus Event Services

Student Union, 2nd Floor, Union Suite

75 N. Woodward Ave., Tallahassee, FL 32306

ces@fsu.edu | 850-644-6083

NOTE: EVENT REQUESTS LESS THAN ONE MONTH

FROM THE PROPOSED DATE WILL BE DENIED.

Event Contact

Requestor Full Name*

Email*

Phone No.*

Phone

Organization Type*

Please select one.

RSO

FSU Department

Non-Affiliated

Name of FSU Department, RSO or Outside Organization*

Date Requested

CES will contact you to let you know if your requested date is available. A tentative hold will be placed on the available date and you will receive an email through Mazevo detailing any other information needed.

Is this a multi-day event?*

Yes

Day One Date*

Please enter the first date of the event.

Last Day Date*

Please enter the last date of the event.

First Choice*

Second Choice

Third Choice

Event Information

Area Selection*

See the layout options here when making your selection(s). Multiple selections can be made to combine rooms.

Select or enter value

Event Name*

Short Description of Event*

Number of Attendees*

Client Access Time*

AM/PM*

Please select a.m. or p.m. for Client Access Time.

a.m.

p.m.

Event Start Time*

AM/PM*

Please select a.m. or p.m. for Event Start Time.

a.m.

p.m.

Event End Time*

AM/PM*

Please select a.m. or p.m. for Event End Time.

a.m.

p.m.

Client Cleanup Time*

AM/PM*

Please select a.m. or p.m. for Client Cleanup Time.

a.m.

p.m.

Food & Beverage Details

Events that include food or beverages, (including snacks) will need approval from the FSU dining director. CES will include the information to submit an Event Proposal to be reviewed by our campus partners once we have placed your event in Mazevo.

If the event is catered, you are encouraged to reach out to Legacy Catering at dining.fsu.edu. All events that include alcohol must use Legacy Catering.

CES does not provide linens for any of the 72” or 60” banquet, 30” High-tops or 6’ rectangular tables. Linens will need to be rented from an outside vendor, caterer or brought in by your organization.

Will this event include alcohol?*

Yes

Will this event include food or refreshments?*

Yes

Food Details*

Type of food, e.g. buffet, catered, plated meal, refreshments, snacks etc.

Setup Needs

Room Setup*

Select or enter value

Other*

Please describe:

Setup Description*

Please describe the basic setup needed.

Is a registration table needed?*

Yes

Registration table(s) location?*

Inside the room

Outside the room

How many registration tables are needed?*

How many chairs are needed for the registration table(s)?*

Technical Support Needed

Select or enter value

No. of Microphones Needed*

Is an ADA ramp needed for the stage?*

Yes

Will you have a DJ or live music?*

DJ's and bands must provide their own audio equipment and personnel and cannot tie into the provided sound system.

Yes

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