FY22 CoC Local Application

FY22 CoC Local Application

DUE: Wednesday, August 24 2022 by 11:59pm

CoC Program Project Title*

HUD Grant Number*

Name of Lead Agency/Organization (project sponsor)*

Contact Information*

Project Address:

Primary Contact Person:

Telephone: ( ) Fax: ( )

e-mail address:

I. CoC Project Efficiency / Effectiveness / Recipient Performance

1) Grant Spending:

a) Did this project expend 100% of awarded HUD funds for the grant most recently ended*

Yes

b) Three Year Spending History:*

In the space below please provide information about the three most recently completed grant terms for this project. For projects, whose most recent grant term ended in March or April 2022, you may not have a completed APR with reported final expenditures.

In that case, choose the grant with the 2021 end date as your most recently completed term. If the grant has only renewed twice, you will only require two lines. If the grant has only renewed once, enter that recapture amount. If the grant has not yet renewed, enter -0-.

Example:

Year One

HUD Grant Number: WA0000L0T001508

Total Grant Award: $200,000

Total Drawn Down in LOCCS as reported in the APR: $190,000

Unused/Unspent Amount: $10,000

Year Two:

Year Three:

Total Underspent Over Prior 3 Years

c) Average Under-spend

Calculate the average unspent $ amount from the three most recently completed renewal grant years. If the grant only renewed twice, average the unspent amounts for those two years. If the grant only renewed once, enter the unused amount from the single renewal. If the grant has not yet been renewed, enter -0-.

Divide the Total Unspent Amount by the number of years for the Average Unspent Amount.

d) Please explain any contributing factors for not expending 100% of the funds*

2) HUD Monitoring / Agency Audit

a) Has this program been monitored by HUD since 1/1/18?*

Yes

Date of last monitoring:*

b) Are there any unresolved HUD monitoring findings or concerns related to this HUD CoC Program project or other HUD funded projects within your Agency? HUD programs include, but are not limited to ESG, CDBG, Home, HOPWA.*

Yes

c) Are there any unresolved Audit findings related to this project or any other HUD funded project in your Agency that required HUD review?*

Yes

d) End Date for last Agency audit (eg, 6/30/18)*

e) Has HUD instituted any sanctions on any project of your agency, including but not limited to, suspending disbursements (eg, freezing LOCCS, requiring repayment of grant funds or de-obligating grant funds due to performance)?*

Yes

f) If YES to any of the above, an Attachment is required below.

Please include a brief narrative (no more than 1 page) describing the issue and status of the concerns/findings and include the following documentation:

All correspondence by and between HUD to current for HUD monitoring.
A copy of the Audit finding and related correspondence and action to resolve the finding.

3) Quarterly LOCCS Drawdowns (Response required for Direct HUD Grants Only)

a) DIRECT GRANTEES ONLY: Has this project maintained at least quarterly draws for the most recent grant term related to this renewal grant request? Response will be verified with HUD.

If NO, please attach brief Narrative explanation below (no more than ½ page)

Yes

4) On-time APR (for most recent grant ending on or before 2/28/22)

a) Was the program's HUD Annual Progress Report (APR) successfully submitted on time for the most recently expired grant?*

Instructions: The APR is due 90 days after the grant term expires.

Select “Yes” to indicate that an APR was submitted on time for the grant term that most recently expired (for most, this will be your FY 2016 renewal eg., grants ending on or before 12/32/18). For some of you it will be your FY 2017 grant and those with a calendar year term ending 2/28/19.

Select “No” to indicate that an APR was submitted late or has not been submitted for the grant term most recently expired. If no, please explain why the APR was not submitted to HUD in a timely fashion, and the steps you are taking to ensure timely submission in the future.

Select N/A if this is a first-time renewal for which the original grant term has not yet.

Yes

N/A

II. HUD / CoC Priority System Information

1) HUD /System / CoC Priority:

a) System Priority: Please check the box that describes your program type*

This is a Permanent Supportive Housing Project.

This is a Rapid Rehousing project serving Families, Individuals, Young Adults, or Persons Fleeing Domestic Violence

This is a Transitional Housing Project

This is a Joint Component Transitional Housing / Rapid Rehousing or Youth Housing Demonstration Program (YDHP) Bridge Housing project serving Families, Individuals, Young Adults, or Persons Fleeing Domestic Violence

This is a YDHP Services Only project.

b) Population Priority: Please check the box that describes your program’s population priority.*

Project is 100% chronically homeless dedicated.

Project prioritizes chronically homeless persons and by policy and practice, 100% of units are prioritized at turnover for chronically homeless.

100% of units/services dedicated to Youth and/or Young Adults (ages 18-24)

100% of units operate as “recovery housing” and provides on-site recovery-based services.

100% of units are filled by households that are fleeing domestic violence.

None of the Above

If none of the above, please expand on your prioritized population.

2) Match

a) What dollar amount of match is the project providing for the upcoming award year (2022- 2023):*

NOTE: Match letters do not need to be submitted with the Phase II Application but must be submitted and available for review.

Match Percent

3) Housing First Priority Checklist and Narratives:

Housing First is a model of housing assistance that prioritizes rapid placement/stabilization in permanent housing and does not have service participation requirements or preconditions (such as sobriety or a minimum income threshold).

It is an approach to:

quickly and successfully connect individuals and families experiencing homelessness to permanent housing;
without barriers to entry, such as sobriety, treatment or service participation requirements; or
other preconditions that might lead to the program participant from the project. Adherence to Housing First Principles is a system measure and is a scoring element for the Seattle King County consolidated application

See Below: Please check all that are true for this program

a) At Program Entry: This project ensures participants are NOT screened out based on:*

Having too little or no income

Active substance use

History of substance abuse

Having a criminal record with exceptions for state/SHA-mandated restrictions

Fleeing domestic violence (e.g., lack of a protective order, period of separation from abuser, or law enforcement involvement).

Sexual Orientation or Gender Identity

b) At Program Exit: This project ensures participants are NOT terminated from the program for the following reasons:*

Failure to participate in supportive services

Failure to make progress on a service plan Loss of income or failure to improve income

Being a victim of domestic violence

Any other activity not covered in lease agreement typically for area.

c) Housing First Program Narrative:*

For any element NOT checked in question #1 and #2 above, programs must submit a short response narrative that explains why. (Limit 1 Page)

d) Housing First Program Termination / Low Barrier Housing Narrative:*

Please describe the rules or behavioral expectations participants must follow in your program and whether these are provided in writing. Further, describe the behavior/issues that would cause you to ask someone to leave your program.

Briefly describe the process used to terminate someone, including the supports to keep someone from being terminated and returning to homelessness. Include the number of households terminated from your program between 4/1/21 and 3/31/22. For each termination, please include race and/or ethnicity and the cause for termination. (Limit 1 Page)

4) Mainstream Benefits and Other Assistance:

A HUD priority is to ensure CoCs demonstrate CoC Program funded projects work to supplement CoC Program funds with resources from other public and private sources, including mainstream programs that assist homeless program participants in applying for and receiving mainstream benefits. CoCs must demonstrate:

that program staff are kept systematically up-to-date regarding mainstream resources available for homeless program participants (e.g., Food Stamps, SSI, TANF, substance abuse programs),
there is collaboration with healthcare organizations to assist homeless program participants with enrolling in health insurance, and
projects provide assistance through the effective utilization of Medicaid and other benefits.

a) Please check all that are true:*

a. Case Managers systematically assist clients in completing applications for mainstream benefit programs.

b. We supply transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs.

c. We use the DSHS single application form that helps program participants sign up for four or more mainstream programs.

d. We have staff who systematically follow-up with program participants (at least annually) to ensure that they have applied for and are receiving their mainstream benefits and that benefits are renewed.

e. We participate in enrollment and outreach activities to ensure eligible households know of and are enrolled in health insurance (eg., Medicaid, Medicare, Affordable Care Act options).

f. None of the above

b) Please check all that are true.*

a. We have specialized staff, or contract with another organization, for the primary responsibility of identifying, enrolling, and following up with clients regarding participation in SSI/SSDI.

b. We have staff, or contract with another organization who has staff, who participated in an in person or online SOAR training in the last 24 months.

c. None of the above

NOTE: If the box for b.a is checked, identify staff by job title, and organization.

c) Describe how this program coordinates with healthcare organizations (Limit 1 page.)*

III. Program Narratives

A) Participant Participation/Feedback*

Yes

If yes to Question IIIA:

Please describe the process you use for residents/clients to provide input and feedback. Describe how and when the information is collected and provide a specific example of how client feedback has been used in your program, with a particular emphasis on enhancing individual wellbeing, within the past two years (Limit 1 page).

B) Equity in Housing Outcomes Narrative:*

KCRHA leads with a Theory of Change that states: If we create a homelessness response system that centers the voices of people who have lived experience of homelessness, then we will be able to focus on responding to needs and eliminating inequities, in order to end homelessness for all.

Additionally, our core values state: We center lived experience; we call out racial, social, and structural inequities and injustices; we believe people have a right to dignity, healing, and housing; and we operate with a pragmatic, collaborative and solutions-oriented approach. Homelessness disproportionately harms Black, Indigenous, and people of color, and the reason for that is rooted in systemic racism.

Nearly two thirds of people experiencing homelessness are people and families of color. Institutional and systemic racism contributes to the oppression of people of color, creating inequity, poverty and in some cases, homelessness. Success in reducing racial disparities and creating effective systems both for a dignified emergency response and housing, will require bold action and shared accountability.

This commitment will include the proactive reinforcement of policies, practices, attitudes and actions to produce equitable power, access, opportunities, treatment, impacts and outcomes for all In keeping with the above, the Seattle King County CoC affirmed a priority for programs that advance the collective goal of addressing racial disproportionality and achieving equitable outcomes across the spectrum of homeless persons, including Indigenous, Black and other people of color. It is important to understand the disparities that show up in the homeless system and the role that housing and service providers play in ensuring the equitable outcomes for the persons and the households they serve.

Please respond to the questions below (limit 1.5 pages):

a) Programs should be considering and addressing racial equity when evaluating their housing outcomes. Using exit data from the Seattle-KC Program Outcomes Report** for the period April 1, 2021 to March 31, 2022, describe your housing outcomes and what racial disparities exist, if any. Describe how this program works to ensure equitable outcomes for all participants and how you are addressing any identified racial disparities.

**The Seattle-KC Program Outcomes Report is found in the HMIS Report Library under Agency Specific [[KCWA-101] Seattle-KC Program Outcomes Report [2022]

b) Describe how this program incorporates activities to advance racial equity and social justice.

c) Provide detailed information (total number of seats, member demographics) on the makeup of your board of directors, including the number of dedicated seats for those with lived and living experience.

d) Describe how you do outreach and support people from marginalized communities, particularly LGBTQ+ people.

File Upload

Please include all required attachments:

HUD Monitoring and Audit:

If YES to any the HUD Monitoring/Audit Questions, an Attachment is required.

Please include a brief narrative (no more than 1 page) describing the issue and status of the concerns/findings and include the following documentation:

All correspondence by and between HUD to current for HUD monitoring
A copy of the Audit finding and related correspondence and action to resolve the finding

Quarterly LOCCS Drawdowns (Direct Grantees Only)

If you did not maintain quarterly drawdowns, please attach brief Narrative explanation (no more than ½ page).

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