Harris Hall Room 108 Reservation Request Form

Harris Hall Room 108 Reservation Request Form

We are happy to provide you Harris 108 (Leopold Room) - the most beautiful room on campus!

Thanks for your time to - 1. Understand the Rules and Guidelines and 2. Fill out the reservation form to the best of your ability.

If we see a discrepancy between your form and our guidelines, your request may be automatically disqualified/denied.

Visit our FAQ to get your questions answered!

Department/Program/Organization*

Contact Person*

The "Contact Person" is the staff or faculty member that History should call if History has a question about scheduling, deliveries, or other logistics for your event. The campus address and phone number you provide should apply to this person.

Contact Person Title*

Contact Email*

Phone Number*

Phone

Key Person*

The "Key Person" is designated to pick up the door key for your event and ensure the safety of the room by locking both left and right doors when the event is over.

The Key Person must be a faculty or permanent staff member who will attend the event in its entirety and is willing to accept full responsibility for the security of the room.

Undergraduates & graduates may not bear key responsibility, as described in our Rules and Guidelines.

Key pick up is available one business day prior. Key drop-off is by the next business day.

Key pickup location is Harris Hall, Rm. 104.

Pickup/drop-offs can be arranged during the same day as your event IF your event starts or ends within our business hours (this is preferred as we all share keys).

Business hours during the academic year: Monday through Friday 8:30AM to 5PM.

Program Assistant, Christina Alexandru at christina.alexandru@northwestern.edu will be in touch regarding key logistics.

Same as above

Key Person Name*

Key Person Title*

Key Person Email*

Event Title*

Start Date*

End Date*

If your event is more than one day or longer, indicate the last event day as the End Date, but submit a new form for each of your event days.

Official Start of Event Time*

Select or enter value

Building Access After 6PM

If your event starts at or after 6PM - be aware Harris Hall has Wildcard access only after 6PM.

Any event after 6pm (on weekdays AND weekends) will need to submit the building unlock form. On weekends, all Harris Hall doors are locked all day.

As needed, YOU ARE REQUIRED to Submit a Building Unlock Request Form Here. You will need to wait to get approval from Facilities. Right click on the hyperlink to open it in a new tab***

Facilities and Risk Management will review each of these requests on a case by case basis. More information about this is available on Facilities’ Building Access page.

Set-up Start/Breakdown Times*

Event setup and breakdown includes ANY deliveries, pickups, rentals (rental drop-off or pickups), or furniture arrangement.

The end of your reservation time means the room is fully RESET and vacated; ready to be released to the next event. Thank you!

Expected # of Attendees*

Will food and beverages be served at your event?*

YES

What is your anticipated room layout?*

If this information is subject to change, email christina.alexandru@northwestern.edu to let her know your updated option.

Select or enter value

Will you request Facilities Management (through Facilities Connect) to move furniture for your event?*

In your correspondence with Facilities, remember to indicate the room be reset to its original format in Standard Layout and all trash removed after your event. Hiring facilities is not required; you may opt to fulfill all set up/breakdown arrangements on your own.

Please forward christina.alexandru@northwestern.edu a copy of your Facilities request/confirmation for our records - use "Harris Hall 108 Facilities Request" in the email subject header to Christina.

YES

Will you request IT to use Panopto?

More details on Panopto online recording here. You can log in with your NET ID and password. If you're interested in using this service, please contact Northwestern's IT Service Desk to request Harris Room 108 recording (their email is servicedesk@northwestern.edu).

YES

Will you be using the A/V podium at your event?*

To arrange pre-event support of the A/V system or to call for assistance during your event, please call 7-ROOM. Support can also be reached at servicedesk@northwestern.edu, or submit an online form (in advance) here.

YES

Is this a High-Profile Event?*

Special Event Security Staffing Form

Select or enter value

WCAS Program/Department?*

Select

Reservation Fee*

This fee is waived for Weinberg departments and programs. For all others, please check one:

One Weekday (Mon-Fri, Day or Evening): $200.00

One Weekend Day (Sat-Sun, Day or Evening): $300.00

Consecutive Weekend Days (Fri/Sat or Sat/Sun): $600.00

What chart string will you use for this event?*

Use Agreement*

By checking the box you agree to the following statements -

I have fully read and understand the Rules and Guidelines for Harris 108 in addition to the details in this reservation form. I am a staff or faculty member, and I have not assigned a student as designated Key Person. Our organization will accept responsibility for any damage to the room during the course of our event.

Notes:

Send me a copy of my responses

Privacy Notice|Report Abuse