Chemonics seeks a Grants Coordinator for the USAID-funded Cross-Border Community Resilience (CBCR) Activity implemented in the cross-border clusters of Karamoja, Mandera and Moyale. The activity is designed to enhance resilience and thus reduce the need for humanitarian assistance among communities that live across the borders of Ethiopia, Kenya, Uganda, South Sudan, and Somalia. The activity aims to empower local entities, including communities, civil society, private sector, and governments, to chart their own pathways for addressing conflict, improving livelihoods and/or reducing the risks of shocks and stresses. The Grants Coordinator will be responsible for supporting the efficient coordination, management, and operations of grants functions of the Activity. He/She will be well versed with USAID grants regulations and possess strong organizational skills. S/He will ensure close collaboration with the program and finance staff to ensure effective oversight of grants in compliance with USAID and Chemonics regulations and procedures. In addition to maintaining communication with grantees to respond to their questions and requests, he/she will ensure all grants documentation is properly filed, recorded, scanned, and saved in appropriate repositories. This is a full-time position based in Nairobi and reports to the Grants Manager. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Specific duties include, but are not limited to:

•    Actively participate in prequalification of grantees including conducting the pre-award responsibility determination, drafting agreements, monitoring adherence to special conditions, negotiating budgets and maintaining an updated list of standardized costs. Maintain tracker of special conditions, grants award details, and deliverable due dates.

•    Support functions related to grants compliance including following up on grantees required certifications and procurement under grants.

•    Ensure that the grants program procedures follow the Grants Manual and comply with USAID regulations.

•    Monitor implementation and progress of grantees, together with technical teams, via frequent collaborating, learning, and adapting (CLA).

•    Review all grant applications, deliverables (in collaboration with the cluster Program Manager), and financial reports for quality, contractual consistency, accuracy, and compliance with USAID regulations.

•    Ensure adequate planning and preparation for grant implementation requirements including pre-award risk assessment.

•    Coordinate with technical team to ensure deliverables stay on track.

•    Facilitate staff requests for procurements, disbursements of funds, and logistic and planning elements of In-Kind grant activities.

•    Establish and maintain a tracking system in preparation of the Annual Program Statement (APS), Requests for Applications (RFAs), review of grant proposals, grantee selection, monitoring performance, and payment.

•    Ensure proper preparation and execution of APS and RFAs, documents, and disbursements under the project are in line with USAID and Chemonics procedures.

•    Support the implementation of capacity building plans for the grantees.

•    Draft appropriate documentation and/or provide information for procurement waivers/approvals for review by the Grants/Procurement Manager.

•    Work with grantees to ensure they are provided with suitable technical advice and assistance to properly utilize grant funds, build successful partnerships, and ensure successful adherence to reporting requirements.

•    Conduct periodic financial reviews for grantees as required.

•    Performs other duties as assigned.

Application Instructions:

Please apply by end of day (EOD) on Monday, January 13, 2025. Applications will be reviewed on a rolling basis. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.