Fine Arts Rental Inquiry Form

Requests for the Smithwick Theatre must be made a minimum of 8 weeks prior to your requested date.

Organization

Non Profit Organization?

Yes

Will you be charging admission, selling tickets, or soliciting donations for your event?

Yes

Organization Representative

This person will be the sole point of contact for Foothill College up to the day of the event.

Email Addreess

Phone

Briefly describe the Event:

Expected Number of Attendees:

Number of Performers:

Number of Performances:

Approximate Length of Performance:

Will you be having an intermission?

Yes

Will you be using amplified sound (microphones and speakers)?

Yes

Do you have any special lighting requests?

Yes

Do you have a need for any video projection?

Yes

THERE IS A 4 HOUR MINIMUM FOR ALL SMITHWICK THEATRE RENTALS

Requests for the Smithwick Theatre must be made a minimum of 8 weeks prior to your requested date.

Currently accepting inquiries through June 30, 2023

Facility Requested (1)

Currently accepting inquiries through June 30, 2023

Requests for the Smithwick Theatre must be made a minimum of 8 weeks prior to your requested date.

Date/s of Use (1)

Required Entry Time (1)

Exit Time (1)

Facility Requested (2)

Date/s of Use (2)

Required Entry Time (2)

Exit Time (2)

Facility Requested (3)

Date/s of Use (3)

Required Entry Time (3)

Exit Time (3)

Facility Requested (4)

Date/s of Use (4)

Required Entry Time (4)

Exit Time (4)

The dates and times requested include set up, clean up, reshearsal, performance and State of California mandated meal break (30 minutes for every 5 Hours Contracted). Have you accounted for all set up and clean time for all requested rehearsals and perforances?

Yes

The theater rental schedule is based on the academic schedule of the college. If the rental is muliple days, items cannot be left in the theater if there are classes happening onstage the next day. Do you understand this condition?

Yes

Foothill College will not provide computers to run projections, but will provide HDMI and VGA connections to computers. Client must provide adapters to these connections. Client must also have a designated person from their organization to run the computer. Do you understand this condition?

Yes.

No.

Foothill College requests one (1) point of contact from the client for the entirety of the event. The designated person must be on site for the duration of the contract. Usually the contract signer. Do you understand this condition?

Yes

Foothill College's equipment (light board, sound board, fly rail, main curtain, piano, orchestra shell and platforms, as well as other equipment) will be solely operated by employees of Foothill College who have been trained to do so. We do not allow rental clients to run equipment owned by the college. Do you understand this condition?

Yes.

No.

Will you be having food at your event?

Yes, for our guests

Yes, for our performers/crew/volunteers

All new clients are required to tour our Fine Arts Facilities at least 8 weeks prior to the event start date. We offer the tour every Thursday and Friday after 6pm. We will contact you to set up time for the tour. Do you understand this condition?

Yes

Catering License:

We will be providing a catering license from a professional vendor and its Environmental Health Permit as licensed by the State of California.

We will be purchasing pre-packaged food from a vendor.

Additional Equipment requests: Orchestra

No fee unless otherwise indicated.

Orchestra Shell

Platforms (please provide ground plan)

Grand Piano ($150 tuning fee for rental)

Additional Equipment requests: Dance

No fee unless otherwise indicated.

Marley Dance Floor ($500)

Side Lighting Trees

Other Requests:

No fee unless otherwise indicated.

Quick Change booths in Wing Rooms (side of stage, curtain dividers)

Dressing Rooms (2 Downstairs from stage level, 20 people each)

Table (10 available included in rental, more for a fee)

Chairs (90 available indoor only, more for a fee)

Note/ Comment to our Theater Staff

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