University Space Change Request

Instructions: Please complete this form for any type of facility space changes:



  • Space/relocation/occupancy at the unit or individual level
  • Reassignment/transfer (Division and/or Department)
  • Space conversion and/or modification (example conference room to office)
  • Request for storage (interior or exterior)



References


  1. PolicyStat ID 10747382 - Measurement Devices for Campus Physical Planning
  2. PolicyStat ID 8567706 - Standards for Campus Development Programs
  3. University Space Management Program
  4. Space Modification and Renovation
  5. Space Allocation and Management
  6. Campus Storage Space Request & Guidelines
  7. Service Level Committment - Non-routine Maintenance

Section A - Requestor Information

Please select all that apply:


Division Example: Administration and Finance

Unit/Department Example: Facilities Management or CPDC   

Occupancy Change (Relocation) Example: John Doe

Storage Needs Example: Shed

New Space Example: New modular building

Space Use Example: Convert workroom to office

Office Move Program/Moving Services

Moving services is a billable service (per Facilities Management's Service Level Committment, Section XI - Non-routine Maintenance).


The Office Move Program includes;


  • Routine cleaning; horizontal surfaces, vacuum/mopping, emptying trash
  • Moving of SSU property/equipment; 6 banker box limit. Facilities Management is not responsible for personal belongings that experience loss or damage during the move.
  • Disposal of surplus SSU property/equipment; Excess furniture/equipment will not be stored
  • Paint touch-up
  • Furniture rearrangement within space; Furniture moves will be reviewed on a case-by-case basis and must comply with CA SFM Fire Code.
  • Signage update; Does not include building directory updates
  • Key issuance updates; Does not include lock changes
  • Phone/data changes; Does not include new installations

If location includes a move, please provide To/From

Example: To Darwin 100 from Darwin 200

Describe the reason for this change and your proposed plan

Examples: Restructure, new hire, etc.

Note: Office moves are scheduled and require a minimum of 30 day advance notice (subject to change based on seasonal activities).


Any facility related work contracted without Facilities Maintenance involvement will be violation of EO 847, SUAM 9700, ICSUAM 5000, and subject to possible filing of Union grievances as outlined in the Collective Bargaining Agreements (CBA) with Unit 5 (Article 3) and/or Unit 6 (Article 4).

For office relocations, please upload layout or photograph of space.

Drag and drop files here or

Example: (Fund)-(Dept)-(Program if applicable)-(Class if applicable)-(Project Number if applicable)

Section B - Campus Storage Request

Reference Campus Storage Space Request & Guidelines for details.

Approximate square footage

Do the storage items need to be locked and secured?

Example: pad lock, intrusion alarm, etc

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