Michigan State University Group and Event Request Form

Michigan State University Group and Event Request Form

Please complete and submit this form to begin a Group or Event booking

Definition of a Group: 10 or more travelers on the same flights, hotel rooms block of 10 or more, or bus to and from the same destinations for the same event or occasion.

Often there is a single group coordinator who collaborates with the agent
Individuals do not manage their own arrangements
Typically, Group bookings use the same form of payment
Choose "Group" from the drop down list and submit the completed form
Upon submission, a group agent will contact you

Definition of an Event: Usually 10 or more travelers, not traveling together, but traveling to a common destination to attend a meeting, conference or occasion.

Attendees book their own travel by contacting an agent via phone or email
Instructions will be provided to travelers to identify themselves
Choose "Event" from the drop down list and submit the completed form
Upon submission a representative will contact you

Group or Event?*

Please select one

Select

Today's Date*

Department Within University*

Name of Group/Event*

Account Number to be billed for the event*

MSU Employee responsible for expensing the group/event*

Primary Contact Name*

Primary Contact Email*

Primary Contact Phone Number*

Secondary Contact Name

Secondary Contact Email

Type of Traveler*

Select all that apply

Select

Estimated Size of Group*

Select

Federally Funded?*

Does this need to be Fly America compliant?

Select

Form of Payment for Airfare*

*MSU ghost card will be used for all air unless otherwise noted

Is approval needed prior to booking?*

Select

Approver's Name*

Approver's Email*

Additional Approver(s) Email Address

Additional Approval Instructions

Additional Information*

Group
Dates
Booking/Fare Class
Maximum Air Cost
Other

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