Videoconference/Zoom Exception Request

Videoconference/Zoom Exception Request

Videoconference/Zoom Exception Request

Use this form to request an exception to EPPM 14. WSU VIDEOCONFERENCE (VC) COURSE POLICY. This workflow will seek Chair or Director approval and will be visible to the Office of the Provost.

When to use this form:

Instructor will not teach the class from a classroom and/or there will be no students in the room with the instructor, OR
Students will not receive instruction in a classroom and/or will view the course on a personal device.

An exception is NOT needed when:

The instructor will be teaching from a classroom and students at the originating campus will be present in the same room, OR
A small number of students will be receiving the class on a personal device because of an accommodation.

EPPM, Section 14

14. WSU VIDEOCONFERENCE (VC) COURSE POLICY

"Video conference courses will originate from and be delivered to VC classrooms located on the WSU Campuses or WSU Extension sites unless otherwise approved by the department chair. This ensure adequate technical and user support, creation of peer communities within the course, and provision of high-touch student support."

Term Information

What is the time frame for this request?*

Permanent requests require additional documentation of an HRS Reasonable Accommodation or Provost approval.

Single Term

Academic Year (Fall/Spring)

Permanent

Instructor Name*

Permanent exceptions require and HRS Reasonable Accommodation letter or Provost Approval letter.

Other Classes*

List other classes impacted by this HRS Accommodation. Type "None" if there are no other classes that will be need this VC exception.

Start Date*

End Date*

What type of exception is requested?*

Select all that apply.

Instructor not in a room with students

Originating students not in a classroom

Receiving students not in a classroom

Quarantine Zoom request (2-3 weeks)

Where will the instructor be located?*

AOI provides technical support to General University Classrooms (GUCs). The department agrees to provide technical support when videoconferencing is used in other spaces.

A different classroom

The instructor's office

A remote location

Instructor's WSU Email address*

WSU Email address for the instructor of the class.

Example: butch.cougar@wsu.edu

What is the reason for this exception request?*

Class Information

Class Subject*

Example: BIOLOGY

Select

Catalog Number*

Example: 102

Class Section Number*

Example: 12

Class Number*

Example: 12344

Chair & Department Scheduler Information

Department Chair or Director for this Subject*

This must be the Chair or Director of this subject and cannot be a department coordinator or other person assisting the Chair.

Department Scheduler for this Subject*

The Department Scheduler will receive notice when the exception is approved.

Room Information

VC(82) General University Classrooms (GUCs) are those spaces officially designated as videoconference spaces. These classroom spaces have been optimized for videoconferencing and have additional equipment to support an outstanding student experience. Other GUC spaces may be capable of limited videoconferencing, though do not provide an optimal student experience. The type of space impacts the Instruction Mode entered in Maintain Schedule of Classes. VC(82) spaces may use the receiving code "VR". All other spaces must use the receiving code "VS". More information about videoconferencing and instruction modes.

Academic Outreach and Innovation (AOI) provides technical support for videoconference classes taught in VC(82) rooms and other GUC spaces. AOI does not provide technical support for non-GUC rooms. The department agrees to provide technical support when videoconferencing is used in non-GUC spaces. AOI does not provide Zoom links for classes that are not taught on multiple

Where will students be located on the Originating Campus*

VC (82) General University Classroom

GUC not designated as VC(82)

Other department space equipped for Zoom

A remote location on a personal device

Will this course be offered on other campuses?*

No. This course is only offered on the originating campus.

Yes. This course will be offered on other campuses.

Where will students be located on the Everett campus?*

VC Optimized General University Classroom

GUC not designated as VC Optimized

Other department space equipped for Zoom

A remote location on a personal device

Where will students be located on the Pullman campus?*

VC Optimized (82) General University Classroom

GUC not designated as VC Optimized (82)

Other department space equipped for Zoom

A remote location on a personal device

Where will students be located on the Spokane campus?*

VC Optimized General University Classroom

GUC not designated as VC Optimized

Other department space equipped for Zoom

A remote location on a personal device

Where will students be located on the Tri-Cities campus?*

VC Optimized General University Classroom

GUC not designated as VC Optimized

Other department space equipped for Zoom

A remote location on a personal device

Where will students be located on the Vancouver campus?*

VC Optimized General University Classroom

GUC not designated as VC Optimized

Other department space equipped for Zoom

A remote location on a personal device

Where will students be located at the other locations?

Check all that apply.

Classroom or space equipped for Zoom

A remote location on a personal device

File Upload

If you have a separate approval letter, please upload it here.

Drag and drop files here or

Submitter Information

Your Email Address*

WSU Email address of the person submitting this request.

Example: butch.cougar@wsu.edu

Signature of the submitter*

By typing your name in this box, you certify that this is your electronic signature and you are authorized to make this request.

Send me a copy of my responses

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