Florida Department of Education Service Provider Pre-Registration

The Florida Department of Education is using ClassWallet for non-public schools to manage and make payments using their EANS funds.


“Please be advised the vendor application process for both EANS I and ARP-EANS (EANS II) will close on July 21, 2023. Any pending paperwork required for previous vendor approval requests must be submitted by that date to be considered.”


In order to receive payment from EANS, you will need to complete the following steps:

  1. Verify your business is registered on SAM.GOV
  2. The pre-registration form found on this page.
  3. Upon approval, you will receive an email with a link to the ClassWallet website and the required next steps. FLDOE does not govern the registration process through the SAM.gov website. Vendors are solely responsible for this process and can request assistance directly from the SAM.gov website.


If you have been approved, but have not received the "Step 2" email or for questions regarding how to enter your information and/or credentials through ClassWallet, please contact help@classwallet.com or 877-969-5536. QUESTIONS about EANS? Please contact The Florida Department of Education at eans@fldoe.org.


Schools participating in the EANS I and/or ARP-EANS II programs may not apply to become a vendor.


Schools may not submit the form on behalf of any vendor. The vendor itself is the only entity that may apply and submit the form.

Step #1 - Federal Vendor List Verification- SAM.Gov

1. Visit System for Award Management (SAM.gov)

2. Search for your business's legal name and click "Search Records".

3. Ensure status is "Active", and the system confirms " Has active exclusion?: NO ".

• If there is an active exclusion, you may not participate as an FL EANS vendor until that exclusion has been addressed.

• If the status is " Inactive ", you will need to activate the account prior to pre-registering as an FL EANS vendor.

4. Click "Save PDF". The PDF will be needed for Step #2.

5. If no record is found, then you will need to register. To register, visit SAM.gov , create an account, and register your entity. Click “Save PDF”. The PDF will be needed for Step #2

Step #2 - Florida EANS ClassWallet Vendor Pre-Registration

To begin the registration process, complete the form fields below and upload the required W9. Once you submit, your registration will be sent to the EANS administrator for review.


Upon approval, you will receive an email with a link to the ClassWallet website and the next steps.


*All service providers will be required to create an account on the ClassWallet platform in order to receive EANS payments. Your registration will NOT be deemed complete until you create your ClassWallet account and verify your bank account.


IMPORTANT: Be sure to whitelist or save the following emails as "Safe Senders" to ensure you receive the email notifications:

  • info@classwallet.com
  • automation@app.smartsheet.com
  • user@app.smartsheet.com

Fees

Please keep in mind that ClassWallet charges a 2.5% transaction processing fee for payments made to service providers.

Complete the required information:

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This is how your business/self will be listed on ClassWallet

This is the person making the request

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Select the service you provide:

Sanitation Supplies: In accordance with the EANS law, EANS funds may be used to purchase sanitization, disinfectant, and cleaning supplies for the school facilities.


Personal Protective Equipment (PPE): In accordance with the EANS law, EANS funds may be used to purchase personal protective equipment (PPE) for adults and students to help stop the spread of COVID-19.


Portable air purification systems: In accordance with the EANS law, EANS funds may be used to purchase portable air purification systems to improve air quality.


Physical barriers: In accordance with the EANS law, EANS funds may be used to purchase physical barriers to help stop the spread of COVID-19. CDC Recommendations: In accordance with the EANS law, EANS funds may be used to purchase items that the CDC deems necessary to help stop the spread of COVID-19. https://www.cdc.gov/coronavirus/2019-ncov/communication/guidance-list.html?Sort=Date%3A%3Adesc&Audience=General%20Public%20%3E%20Educators%20%26%20School%20Administrators


COVID Testing: In accordance with EANS law, EANS funds may be used to purchase COVID-19 testing. This entails expanding capacity to administer coronavirus testing, conducting surveillance and contact tracing activities, and supporting other activities related to coronavirus testing for students, teachers, and staff.


Educational technology: In accordance with the EANS law, EANS funds may be used to purchase education technology (including hardware, software, connectivity, assistive technology, or adaptive equipment). Leasing sites: In accordance with the EANS law, EANS funds may be used to lease sites in order to assist with social distancing.


Transportation costs: In accordance with the EANS law, EANS funds may be used for reasonable transportation costs to assist with social distancing.


Ventilation Systems/Windows: In accordance with the EANS law, EANS funds may be used to upgrade ventilation systems to help limit the spread of COVID-19. In accordance with the EANS law, EANS funds may be used to repair windows to improve the air quality.


Training to minimize the spread: In accordance with the EANS law, EANS funds may be used for training and professional development for staff on sanitization, the use of PPE, and minimizing the spread of infectious diseases.


Redeveloping Instruction: In accordance with the EANS law, EANS funds may be used for redeveloping instructional plans for remote or hybrid learning or to address learning loss.


Support for learning loss: In accordance with the EANS law, EANS funds may be used for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss. SELECT ALL APPLICABLE SERVICES YOU PROVIDE:

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  1. Attached the saved SAM.Gov PDF (from Step #1) reflecting the business registration active status with no exclusions
  2. Your state Business License or Certificate. For Florida businesses, you can find your license here: http://www.myfloridalicense.com/DBPR/
  3. Download the W-9 found here: https://www.irs.gov/pub/irs-pdf/fw9.pdf and upload the completed document in the field below.
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