Request for Exemption Form

Per School Board Policy DJB, competition is favored even though a law may allow an exemption. Exempt procurements that exceed fifty thousand dollars ($50,000.00) shall be subject to the competitive process whenever possible, unless otherwise approved in writing by Procurement Services. Such exemptions shall be submitted as a formal request from the Executive Cabinet member and include a detailed justification for the exemption. The Procurement Services Department may establish procedures that support competitive processes regardless of the exemption status. Pursuant to Florida Administrative Code, the following are the definitions of non-competitive solicitations. You will be required to select which of the follow definitions fits your request:


  • Professional Services (Rule 6A-1.012(11)(a), F.A.C.) - The purchase by district school boards of professional services which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; legal services, including attorney, paralegal, expert witness, court reporting, appraisal or mediator services; and health services involving examination, diagnosis, treatment, prevention, medical consultation or administration.


  • Educational Materials & Services (Rule 6A-1.012(11)(b), F.A.C.) - The purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, films, filmstrips, videotapes, dvds, disc or tape recordings, digital recordings, or similar audio-visual materials, and for library and reference books, and printed library cards where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.


  • Grants (Rule 6A-1.012(12)(f), F.A.C.) - A contract for commodities or contractual services may be awarded without competitive solicitations if state or federal law, a grant or a state or federal agency contract prescribes with whom the district school board must contract or if the rate of payment is established during the appropriations process.


  • Information Technology Resources (Rule 6A-1.012)(14), F.A.C.) - A district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.0041(14), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.


  • Insurance (Rule 6A-1.012(15),F.A.C.) - Except as otherwise required by statute, a district school board, when purchasing insurance, entering risk management programs, or contracting with third party administrators, may make any such acquisitions through the competitive solicitation process as described herein or by direct negotiations and contract.


  • Single Source (Rule 6A-1.012(12)(d),F.A.C.) -Commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements


Once submitted, this form will send an automatic email to the Executive Cabinet member for review.

 
 
 
 
 
 
 
 

Please select one of the following based on the definition provided to the left of this form.

 

Explain in detail, why it is not practical or not advantageous for the district to procure by competitive means. Provide specific reasons.

 
 

Explain in detail, the process used to select the vendor.

 
 

Please select your Executive Cabinet Member from the dropdown list. Once this form is submitted, an email will be sent to them for review and approval or denial.