Finance Request Form


Thank you for using Smartsheet to submit your request.

To submit Voyager receipts, please use the Dept Voyager submission form


To submit a Travel Authorization Request, please use the new Travel module.


Travel Tips:


  • Most of our Accounts will be found under the campus (AG) Agriculture and life Sciences or (AE) Agriculture Extension


  • A quick reference guide to completing the Travel Authorizations and link to training through Edge Learning can be found here

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Used for Accountant Assignment

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If your request does not fit in one of these Categories, Please email your business office.

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Pcard Documents

A final itemized receipt must be submitted within 5 days of purchase. Please attach any back up documentation such as meeting agendas, guest lists, etc. below. If you have lost your receipt please complete the Missing Pcard Receipt Form.

Department PCard Checkout

Please submit your request to use a department card at least 24 hours in advance to ensure a card will be available.


You will need to submit PCard Documentation with the required back up documentation within 5 days of purchase.


Please note that Amazon purchase on departmental cards is not allowed, Amazon is now in Shop Catalogs.

Payment Request

Invoices that cannot be paid on a Pcard or that have been set up with PO can be submitted here for payment.

Order Request

Orders that cannot be placed through the Shops Catalogs in Buyways, or cannot be purchased with a Pcard, can be requested here.


Please attach any documentation (invoice, quote) below and we will let you know if we need additional information


For purchase orders greater than $25,000, two additional quotes are required unless the vendor is state contracted. A list of contracted vendors and agreements can be found here.


Some purchases may require a Sole Source Justification Form and a Sole Source Justification Questionnaire. Here is a link to additional information on Sole Source.

Personal Reimbursement Request

Please fill out Reimbursement Form (Do not sign the bottom). Upload form, receipts, and other supporting documents below. Please allow 5 business days for the business office to process. They will return the final form for your signature. Please allow AP 1-2 weeks to approve and reimburse.


If expense incurred while on UA Business Travel, please go back and submit a Travel Reimbursement Request.

Travel Reimbursement Request

Upload Travel Reimbursement Form along with receipts and other back up documents such as meeting/conference agenda, price comparisons, maps for mileage, flight information etc.


If you are requesting mileage for the month please submit this worksheet along with your receipts.


Please do not include Pcard receipts or any other documentation from prepaid expenses.


Please allow the business office 5 business days to process and the AP office 1-2 weeks to review, approve and reimburse.


See UA Travel Polices information.

If you'd like to schedule a meeting with your Accountant, please list your availability (dates/times) and the Accountant will send you a meeting invite.

Please list the type of additional services you are requesting.

Did you receive a travel advance for this trip?*

*Must include: Destination, Departure/Return Dates of travel (please indicate if personal time was used before, after, or during Business Travel)

Business Meeting?*

Business Meetings

Reminder:

Provide the Date and Location of the meeting, Meeting Agenda/Program as well as a List of Attendees and their Affiliation with the University. Attach any additional documentation below.


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Please enter the UA account number(s) for this expense (if splitting expense please list account numbers and break down in the Notes/Comments field below.)

Please enter the sub account and or project code if one is needed.

Select from the Dropdown list, however if you are not able to find a code that will work you can select Unknown and find additional object codes here

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Have any of your expenses been paid with a Pcard or prepaid by the department? Please check all that apply

Please provide a valid business purpose.

See university business purpose guide for reference.

Meetings and/or Conferences

To avoid Delays: Please be sure to submit all required documentation; flyers/announcements (to include dates and locations), agendas, and if meals were included.

Add any additional information for the Business Office here.

Attach all back up documentation here, itemized receipt, guest list, meeting agenda, quote, sole source justifications docs, invoices, etc.

Drag and drop files here or