CMA FEST JUNE 5 - 8, 2025

Fan Fair X - Industry Application



Applicants must meet the criteria listed below to qualify as an Industry Exhibitor. Industry Exhibitors can be any company or entity whose business is within the Country Music industry or appeals to those within the Country Music fan community but cannot be politically affiliated groups or trade associations dedicated to a specific genre of music.


All Industry exhibitions must meet the following criteria:

•    Must add value to CMA Fest attendees

•    Can be through activities, giveaways/samples, items for sale, etc.

•    Must have strategic value to CMA through artist discovery, growth of genre, or other

•    One or more employees of the organization must be CMA Members

•    Any exhibitions who plan to use the booth for lifestyle brands may be subject to an additional fee and will have the option to discuss official sponsorship opportunities with the CMA Partnerships team.

•    Artist involvement through meet & greets or pop-ups is preferred. If an artist does appear in the exhibition, artist MUST be a Professional Tier CMA Member


All Industry Exhibitor applications are subject to review for relevance and fit for Fan Fair X 2025 .


Industry applications will be accepted until 5:00PM/CT Friday, March 28, 2025. Application submission does not guarantee exhibit space. Please read the General Information Page for specific details about pricing and general terms and conditions to participate.


Please direct any specific questions to exhibits@CMAworld.com.

CONTACT INFORMATION

Enter how name should be listed on all documents

Primary contact to receive all communication

Enter the email address to receive all communication

Please format as 000-000-0000

SOCIAL MEDIA

Please provide the links to your social media sites.

if no official website, enter N/A

if no official Facebook, enter N/A

if no official Instagram, enter N/A

if no official X, enter N/A

if no official TikTok, enter N/A

PRICING & INFORMATION

Please enter your requested exhibit size from the dropdown menu below.


Pricing:

10x10 = $500

10x20 = $1,000

10x30 = $1,500

10X40 = $2,000

20x20 = $2,000

20x30 = $3,000

20x40 = $4,000


Larger sizes: pricing on request

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REQUIRED DOCUMENTATION

Applicant must attach ONE file (PDF, Word or Powerpoint). Multiple documents will not be accepted. ONE document will be reviewed and MUST contain the following pertinent information. Applications with missing information will not be considered.


1 - Exhibit Name

2 - Description of exhibit and proposed activities (meet & greet, merch sales, etc.)

3 - Photo/Diagram of proposed exhibit set up

Drag and drop files here or

INSURANCE REQUIREMENTS

Approved Exhibitors must provide documentation of insurance coverage with the following specifications.


GENERAL LIABILITY

Exhibitor is required to carry Commercial General Liability insurance with a limit of not less than $1,000,000 per occurrence with respect to bodily injury and property damage and $2,000,000 aggregate.

OPTION 1 - Exhibitor who already has General Liabiity insurance with specified coverage levels may provide information on a COI for CMA review/approval to obtain exemption from the fee.

OPTION 2 - Exhibitors who do not provide an approved COI upon application are required to purchase General Liability coverage from CMA's Insurance Program for $65 plus tax.


AUTO LIABILITY

Exhibitor is required to carry an Automobile Liability insurance policy with a limit of not less than $1,000,000 extending to all owned, hired and non-owned vehicles that will be used during load-in, load-out, restocking or for display vehicles within exhibit.

OPTION 1 - Exhibitor who already has commercial Automotive Liability insurance with specified coverage levels may provide the information on a COI to meet this requirement.

OPTION 2 - Exhibitor who does not have commercial Automotive Liability insurance will be required at a later date to provide a copy of the personal automobile insurance card that covers the vehicle(s) that will be used during load-in, load-out, restocking, or for display vehicles within exhibit.


WORKERS COMPENSATION/EMPLOYERS LIABILITY

Exhibitors are required to carry Workers Compensation Insurance if required by Tennessee law. Please read through the state of Tennessee's requirements below for this insurance.

In the state of Tennessee, Workers Compensation Insurance is required of any business that has worked 25 or more cumulative days in the state of Tennessee and has 5 or more employees (excluding sole proprietors, partners or LLC members).


ACKNOWLEDGEMENTS

By submitting this application for exhibit space at Fan Fair X inside the Music City Center, I warrant and represent that all the information provided in this application is true and correct


I have read and understand the General Information Page, including exhibit build out restrictions.


I understand that submitting an application is not a guarantee of space.


I understand if application is successful, I will be required to provide documentation of commercial or personal automotive liability insurance coverage for vehicle used during load-in/load-out; provide documentation of workers compensation/employee liability compliance; or purchase general liability coverage through CMA's exhibitor Insurance Program, if COI is not approved by CMA.

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