Dual Appointment Request

The Dual Appointment policy within the University System of Georgia (USG) ensures compliance with Federal and State laws and guarantees appropriate compensation for employees with dual appointments. This policy is designed to maximize resource utilization across the USG by allowing staff, faculty, and students to work at two or more institutions simultaneously.


Types of Dual Appointments:

  • Full-Time Equivalent Dual Appointment: Employees work in a regular position shared by two or more institutions, with costs shared between them.
  • Travel Only Reimbursement: Employees complete assignments for a requesting institution, with travel reimbursement as the only financial commitment.
  • Borrowed Services: Employees are fully borrowed from their home institution to perform a specified job at another institution.
  • More than Full-Time Equivalent Dual Appointment: Employees work full-time at their home institution and take on additional work outside normal business hours or during annual leave.
  • Part-Time/Temporary Dual Appointments: Part-time and temporary employees are eligible for dual appointments, with conditions detailed in the Academic and Student Affairs Handbook.


Processing a dual appointment may take up to 3 to 6 weeks to complete and requires the signatures of two (2) University Presidents. Dual appointment positions are not paid until the dual appointment agreement is fully approved. Requests for dual appointments should be submitted and approved before any work begins.


All signatures will be captured electronically through the USG Decisions platform. All email addresses must be linked to a specific person. example: specialemployment@uga.edu is not permitted


The University of Georgia will serve as one of the following:

  • Home Institution: The institution that employs the individual whose services are requested by another USG institution. The Home Institution is the employee’s primary place of employment and where they are on payroll.
  •  Requesting Institution: The institution in need of a specific knowledge and/or skill set. Requesting Institution has identified an employee that currently has a primary place of employment and/or is on the payroll at a Home Institution. That employee meets the qualifications to perform the services.


Honoraria: Honoraria are no longer permitted. Please reach out to your dual appointment coordinator with questions or concerns


Undergraduates: A Master's degree or higher is required for most types dual appointment agreements. Please contact your dual appointment coordinator with questions or concerns


Background Investigations: If your employee is going into a position of trust (POT), at UGA they will be required to complete a POT background investigation. The employee will receive a background request email from the University System of Georgia’s approved vendor, Accurate Background, Inc. at customer_service@accurate.com.


Credit hour/Standard hour conversion: UGA follows the USG Credit hour to stand hour chart. Example 1 - 3 credit class = 8.25 stand hours


Late Statement: A late statement will be required if the submission date is two weeks prior to or after the start date of the dual appointment


Verification of Work: This will be sent out to the Requesting Institution Reports to Manager will receive this document twice.

  • The first time will be 5 days after the start date of the dual appointment certifying that the work has begun.
  • The second time will be 5 day before the end date of the dual appointment certifying the employee has completed the work.


Invoicing: Invoicing will be sent from the Home Institution at the end of service of the dual appointment.


Retire Rehires: If your employee is a USG retiree as well as a dual appointee, you will need to complete the retire rehire process for UGA before you can proceed with the dual appointment. The approved retire rehire documents will be required when you submit the dual appointment request


Travel Reimbursement: When requesting travel reimbursement for a dual appointment, you must first insure travel has been authorized on the dual appointment. Once an amount for travel has been approved, you will need to do complete the following steps:


    1) Submit your travel reimbursement at your home institution in accordance with USG's travel policy

         a) Upload a copy of your fully executed dual appointment with the travel reimbursement listed. This will be required for each travel submission of the agreement

    2) Once your travel has been submitted and approved, send a copy of the confirmation email to UGA’s Dual Appointment Coordinator, Leslye Skiba, at lskiba@uga.edu.


Corrections: Once the dual appointment is locked by the dual appointment coordinators and sent for electronic signatures corrects and submissions cannot be made. The document will have to be voided and new document started.


The USG policy for dual appointments can be found here: USG Dual Appointment HRAP

 
 
mm/dd/yyyy
 

Name of the person submitting (should be the department contact)

 
 
 

List the fiscal year the dual appointment will occur.

 

Eligibility Questions

These eligibility question only pertain to the dual appointment that is being requested.

 

Receiving honoraria does not make an employee eligible for dual appointment

 

Employees representing their home institution in a one-time engagement are not eligible for dual appointment.

 

Employees receiving supplemental pay as part of temporary assignments at their home institution are not eligible for dual appointment.

 

Employees of other state agencies are not eligible for dual appointment.

 

Faculty teaching eCore or eMajor do so through the appointment at their home institution and should not be processed s dual appointees.

 
 

Prerequisites

 
 
 

Employee Home Instituion Information

 
 
 
 
 
 
 
 
 

Is the employee paid monthly or biweekly?

 

Requesting Institution Information

 
 
 

What will the work entail (i.e. Name of the course(s) and associated credit hours)?

 

Why do you need this USG employee in lieu of obtaining services from a person not employed by this institution?

 

For dual appointments taking place over an entire semester please use the fist and last dates of the months to avoid proration.

 
mm/dd/yyyy
 

If the start date provided is prior to, or less than 2 weeks ahead of the current day, please enter a justification.

 

For dual appointments taking place over an entire semester please use the fist and last dates of the months to avoid proration.

 
mm/dd/yyyy
 

For staff, list the standard hours per week.

 

Only if applicable: USG credit hour to standard hours 1 credit = 2.75 standard hours

 

Compensation amount before taxes/benefits.

 

Fill in travel cost if applicable

 

Enter the combocode or funding source to be used for payment

 

Please provide any additional comments that would be helpful in processing.

 

Please include any supporting documentation that may be beneficial to the Dual Appointment process and the hiring of this employee

Drop your files here