Employee Working Outside Oregon

Process and Reporting

Please review Human Resources' guidance regarding Remote Work Based Outside of the State of Oregon, then follow the instructions below.

Permanently Working Outside Oregon:

Immediately upon hiring an employee who will work in another state or country, your office will need to contact the appropriate offices. The university may be required to purchase special workers’ compensation insurance for any UO employee who works and/or resides outside of Oregon. This may also affect the proper state and/or city tax withholding for the employee's home state.

Caution: At the University of Oregon, many foreign national employees (employees that are neither U.S. citizens nor Lawful Permanent Residents of the U.S.) are only authorized to work on campus based on their visa status. In most cases, they cannot perform work off-campus or outside of the U.S. without authorization. This applies to those who will be hired to work and reside in their home country. It can be costly to departments and require tremendous amounts of time to correct employment and pay issues when work is performed off-campus or outside of the U.S. without authorization. Additionally, unauthorized employment of this nature may violate both U.S. labor laws and USCIS regulations pertaining to their visa. Therefore, we encourage all hiring managers to contact Business Affairs prior to the hiring process or prior to assigning a foreign national employee to work off-campus or overseas.

Temporarily Working Outside Oregon

Employees who are Oregon residents, who are temporarily working outside of Oregon, and who will be returning to campus are covered under the standard Oregon Workers’ Compensation Insurance policy. For these employees, departments still need to provide the required information to the Office of Risk Management.

Questions?

Payroll Office

(541) 346-0839

uopayroll@uoregon.edu

Office of Risk Management

(541) 346-8316

riskmanagement@uoregon.edu

International Travel

Visit travel.uoregon.edu for important information related to international travel before your employee leaves the country.

Authorization to complete this form

Please check this box to confirm you are not self-reporting and that you have followed the University policies and procedures around .*

This form should not be used to self-report. This form must be completed by the department manager or authorized department representative. Work based outside of the state of Oregon must follow an approval process. Remote Work Based Outside of the State of Oregon

Select

STOP DO NOT COMPLETE THIS FORM

Please review follow the policy and procedures related to this request. Please do not use this form to self-report. If you have questions or concerns please contact Eric Bever ebever@uoregon.edu.

Employee Information

Employee First Name*

Employee Last Name*

UO ID #*

If UO 95# is still pending indicate "Pending" in the below field.

Location Information

Non-Oregon Employee Location*

Please select from the options below.

Select or enter value

International Employees*

Please confirm that you have contacted Business Affairs and Global Engagement prior to the hiring process or prior to assigning a foreign national employee to work off-campus or overseas.

Select or enter value

Country*

Enter N/A if not applicable

Work Address*

Physical Location. No P.O. Box numbers. Please include their full physical work addressed (street, city and state)

State of Residence*

Enter N/A if not applicable

Position Information

Start Date of Position*

When the employee starts position out of state.

End Date of Position

Anticipated end date for working out of state/country:

Department Name*

Brief Description of Job Duties*

Please indicate the general category the above described work would fall into.

example: Individual will provide data anaylist and onsite research in labs. "Professional/Clerical" is the correct selection.

Select or enter value

Hourly Rate*

Number only. Do not enter dollar sign ($).

Estimated earnings for current fiscal year*

Fiscal Year: July 1- June 30

Number only. Do not enter dollar sign ($).

Department contact

Please provide your first and last name*

Employees may not self report their out of state or out of country work status.

Please provide your email address*

Please provide your email address.

Department Business Manager or Hiring Manager Name:*

Please provide full name

Department Business Manager or Hiring Manager email address*

Send me a copy of my responses

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