Hello Prospective Vendor,

The Trabuco Hills High School Instrumental Music Program is going to host the:

2024 WBA Regional Championship & 32nd Annual Tournament in the Hills

Saturday, November 16, 2024

This exciting event will take place at Trabuco Hills High School in Mission Viejo, California usually brings together the top high school marching bands from across the western United States, including schools from Southern California, Northern California, Nevada, Arizona and Utah. This event will host up to 30 schools and draw over 4,000 spectators, participants, instructors, family, friends and booster organizations. Also, you will receive hourly recognition over the PA system announcing your participation!

Becoming an Exhibitor at this Event

If you are interested in becoming an exhibitor or vendor at this event, the information below will outline the requirements and costs to participate. We are offering exhibitor and vendor space outdoors in blocks of ten foot by ten foot increments. You may order more than one space as required, but space is limited!

The prices are included on the General Vendor Space Application & Agreement below. The price of each rental space includes only the space. Any other equipment will be the responsibility of the exhibitor. Vendors may include music, arts, crafts, food and other merchandise.

Additional Information

• Smoking, illegal use of alcohol or drugs, firearms, and illegal gambling devices are not permitted within the campus at any time
• Vendors will need to set up/tear down with minimal noise during competition hours. Please keep your area clean and leave your area clean at tear down.
• Adhere to all quiet zones
• Exhibitors will need to provide their own EZ ups, tables, chairs, extension cords or other necessary equipment. Trabuco Hills High School will provide electricity. However, if your needs exceed normal power usage, you will need to bring your own whisper generator. Please contact us for more information.
• Written cancellation must be received by Friday, November 1, 2024. No refunds will be made after this deadline. No exceptions!
• All fees must be paid at time of application. This event is held rain or shine.

This application DOES NOT guarantee an exhibitor space. All booth spaces are subject to the Tournament Director’s approval and acceptance. All applicants agree to the terms and conditions set-forth by the Trabuco Hills High School Instrumental Music Program and the school policies.

APPLICATION

Vendor Information

Person of Contact Information

VENDOR SPACE DETAILS

Vendor Space Rates

Sales Flat Fee: $400 per space

Non-Profit Flat Fee: $150 per space

AGREEMENT

By entering my name below I agree that I am renting space only at the 32nd Annual Tournament in the Hills hosted by Trabuco Hills High School Instrumental Music Program (“THHS”) on Saturday, November 16, 2024 at the Trabuco Hills High School Stadium located at 27501 Mustang Run, Mission Viejo, CA 92691; and that my rental space constitutes no endorsement by THHS of my activities or sales at the event, and that THHS accepts no legal liability. Therefore, I and my business entity are responsible for abiding by all applicable laws, including and not limited to requirements for any necessary licenses and permits, governing my presence and activities at the event; and that I will forfeit all fees paid for failing to vend unless THHS receives my written cancellation by 4:00 PM on Friday, November 1, 2024. I also understand that WBA and THHS are not responsible for weather conditions, or any other acts of God, and it has been explained to me herein that no refunds will be issued. I also understand that this application incorporates by reference all rights and responsibilities set forth in the vendor letter and/or implied contract inclusive of verbal/written herein. Each Vendor assumes full responsibility for any injury to persons or property resulting from the display, sale, exchange or use of Vendor’s merchandise, vehicles, equipment, or other property; or of the assigned ground space occupied by Vendor and/or Vendor’s employees or agents. Vendor further agrees to indemnify and hold harmless the Saddleback Valley Unified School District including Trabuco Hills High School, Trabuco Hills High School Instrumental Music Program, Western Band Association, Blue Devils Performing Arts, City of Mission Viejo and any services it subcontracts, including but not limited to Police, Fire, or Emergency Medical Services and Park and Recreation, and its officers, directors, employees, attorneys and agents from all liabilities, claims, and damages, and to hold them free and harmless there from, and to defend them at Vendor’s sole expense, against all such liabilities, claims and damages.

After completing online application & agreement please complete the following steps:

1. Make your check payable to: THHS Music Boosters
2. Mail to: Trabuco Hills Music Boosters, c/o Brenda Gene

P.O. Box 80395, Rancho Santa Margarita, CA 92688

Questions/Comments

Brenda Gene (949) 382-0815

Darrell Gene (949) 728-8877

thhsmusicprogramfundraiser@gmail.com

Additional Advertising

Don’t forget to advertise your participation in our 60 Page Program. This is a great way to compliment your booth presence, as well as establish business customers long after the event is over!

Best Spots Sell Out Early - Reserve Yours Today!

Business Card Size – For Just $50

See link below for additional sizes and pricing.

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