Hybrid and Flexible Work Arrangements

Hybrid and Flexible Work Arrangements

Welcome to the submission process for requesting a Hybrid or Flexible Work Schedule at Southwestern University. This process aligns with the University’s Hybrid and Flexible Work Policy to support work-life balance while maintaining the operational needs of the institution.

Instructions for Submission

Discuss the Arrangement: Before completing the submission, discuss your proposed hybrid or flexible work arrangement with your supervisor to ensure alignment with departmental needs and responsibilities.
Policy Review: Before submitting your request, please review the attached Hybrid and Flexible Work Policy to ensure you understand the eligibility requirements, expectations, and guidelines.
Agreement Form: Complete the Hybrid and Flexible Work Agreement Form, detailing your proposed work schedule and other relevant information.
Obtain Necessary Signatures: After finalizing the details of your proposed arrangement, ensure the Agreement Form is signed by both your supervisor and the appropriate Vice President.
Submission: Upload your completed Agreement Form using this submission platform.

Important Notes

All requests will be reviewed by your supervisor, the department head, and senior leadership for approval.
Approved agreements will be implemented on a trial basis and are subject to periodic review for effectiveness.
Hybrid and flexible work arrangements do not alter your compensation, benefits, or terms of employment.

By submitting this form, you acknowledge your understanding of the policy and agree to adhere to the outlined expectations if approved.

If you have any questions or require additional support during this process, please contact hr@southwestern.edu.

Employee First Name*

Employee Last Name*

Employee Email*

Department

Supervisor Name*

VP Approver*

Type of Arrangement*

Select or enter value

Arrangement Duration*

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Start Date

End Date

Hybrid Requirements:*

Before submitting this form, please confirm that you have completed the following tasks:

Internet Speed Confirmation: You have performed an internet speed test to verify your connection meets the minimum required speed of 25 Mbps and provided a copy of the results to your supervisor.
IT Equipment and VPN: You confirm that you have the appropriate equipment for hybrid work, such as a laptop, and have VPN access configured.
Cybersecurity Training: You have completed the Cybersecurity Awareness training in Vector Solutions and provided a copy of the training certificate to your supervisor.

Please select Yes or No below to confirm whether these tasks have been completed as part of your compliance with the Hybrid and Flexible Work Policy.

Select or enter value

Submission Acknowledgement

By submitting this form, you confirm your understanding of the Hybrid and Flexible Work Policy and agree to comply with the outlined expectations if your request is approved. Please ensure the uploaded Agreement Form is fully signed by all required parties, excluding Human Resources (HR).

HR will review the submitted documentation to verify eligibility and adherence to the policy. You will be notified once a decision has been made regarding your request.

Upload completed Work Arranagement forms and supporting documents.*

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