From the CBA:

34.3.1 (a) College Business: Employees who represent the college at a function authorized by the senior administrator and / or at the request of the President or the President’s designee will be considered to be out on college business. These functions include but are not limited to the authorized attendance at a conference or meeting or fulfilling any other specific external assignment. Employee must submit appropriate documentation to their supervisor / chairperson and senior administrator, and receive prior written approval to participate from the supervisor / chairperson and senior administrator.

If an employee anticipates related costs for travel (lodging, transportation, etc.) and/or the need for a travel advance, that information must be submitted here as well.

For more information and instructions, watch the HR Open House - College Travel Form from March 1, 2024.