Monash Abroad Global Program Registration

Program title you would like to promote the program (e.g. GST | DGN2000 Singapore Design Study Tour)

Country you will spend the majority of time.

Group flights - date the flight will depart

Individually booked flights - date of first activity

End of formal activities.

Please list the minimum number of students you require to make the program viable. If this is not known, list your ideal number of applicants.

NOTE: If you have pre-selected your participants, please upload a student list at the end of this form along with the other documents required.

Number of Monash staff travelling with the group, please note if approximate.

Ratios, as per the Leading Student Group Travel Procedure, are as follows:

1:10 - recommended

1:20 - required

The name of the company you are working with to make travel bookings and logistical arrangements.

NOTE: Activity Leaders must book all travel arrangements, including all accommodation, flights and ground transport with a University-preferred group travel provider (SOURCE: Leading Student Group Travel Procedure).

Names of any local universities/institutions that will co-deliver your academic program (list all that apply)

Names of any local partners that you will work with to co-deliver your program (list all that apply)

Main contact for program development.

Only enter @monash.edu or @student.monash.edu email addresses. All other suffixes are blocked from accessing the Monash Abroad application management system.

Only enter @monash.edu or @student.monash.edu email addresses. All other suffixes are blocked from accessing the Monash Abroad application management system.

Faculty/Portfolio administrator who will assist with student administration. Do not enter the details of Monash Abroad staff as we are not administrators for Faculty/student-led programs.

Email address of the staff member supporting student administration

Dean / Assoc Dean / FGM / Portfolio head who approved this program.

For-credit programs

What level of local experience do the in-country leaders have?

At any time will this program travel to or transit through a DFAT level 3 (reconsider your need to travel) or level 4 (do not travel)? If yes, enhanced approvals are required.

Will staff or students travel on group flights to the destination?

NOTE: Group flights are no longer required as they do not offer as much value as pre-COVID. However, we still recommend students booking flights through the applicable Travel Management Company.

Will staff and students stay in the same accommodation together?

What modes of transportation will be used to travel to program activities (excluding personal time)? (select all that apply)

Select all activities you will include in your program (select all that apply). Any selected activities should be included in your risk assessment.

At any time during this program will you / your students be in direct contact with minors or vulnerable communities?

NOTE: while offshore, all Monash staff and students are still bound by the Child Safe Standards, the Modern Slavery Act and all other state and national legislation pertaining to the protection of children. As such, any program that involves direct contact with children where that contact is not incidental to the work being carried out (more info here) must ensure that all participants obtain a Working with Children Check.

1. Activity Approver evidence (e.g. email from Dean)
2. Itinerary (drafts accepted), outlining dates, daily locations / activities
3. Evidence of contact with TMC (e.g. initiation email with Reho Study Tours)*
4. Any other documentation (e.g. List of pre-selected students for registration-only programs)

* If you have not begun discussing your program with a Travel Management Company, we will connect you/your Faculty's Global Programs Staff with Reho Study Tours and share your draft itinerary with them.