HCCC ITS Faculty/Staff Laptop Loan Request

Guidelines for Use

1. The computer remains the property of HCCC.

2. The user must take reasonable care to avoid damage or loss of the laptop. All cables and accessories are to be stored safely. 3. Users are responsible for bringing the computer(s) to ITS for updates and maintenance.

4. Internet use must be appropriate to minimize the chance of data loss through malware.

5. Personally identifiable student data must not be stored on the computer. All college data must backed up and/or stored in a network location (OneDrive).

6. All major computer faults must be reported to ITS promptly.

7. The computer is for HCCC user’s use and must not be transferred to a third party.

8. Make every effort to store the computer securely.

Computer Use Agreement I wish to apply for, and confirm that I am willing to accept the responsibility for, taking into my possession an HCCC computer. I confirm that I have read, understood, and agree to the attached ‘Terms and Conditions of Use’ and am willing to take responsibility for the laptop subject to these ‘Terms and Conditions of Use’ and such other policies as are determined by HCCC. By acknowledging this ‘Computer Use Agreement Form,’ I agree to the following terms and conditions of use and accept delivery of the computer.

This Form is for Faculty/Staff Use Only

If you are a student, please go to this form to request a laptop loan: https://cm.maxient.com/reportingform.php?HudsonCountyCC&layout_id=5

This form is intended for part-time staff and faculty to borrow a laptop for their work. Full-time staff and faculty have a laptop assigned to them as their primary device.

Please review our Computer Life Cycles Procedure https://www.hccc.edu/abouthccc/policies/dept/its/computer-life-cycles.html

Are you full-time faculty or staff at HCCC?*

Yes

User's First Name*

User's Last Name*

User's Office/School*

Select

User's HCCC Email*

Borrower's Office Phone Number

Phone

Borrower Cell Number*

Phone

Your Manager's HCCC Email*

We will email your manager to acknowledge that you are borrowing a laptop. Without that approval, you will not be able to borrow a laptop.

Borrower Alternate Email

Enter an alternate email address outside of HCCC to contact you.

Borrower Home Number

Phone

Any notes for your request

Please let us know any comments or special requests for this loan.

Terms and Conditions

Computer Use Agreement

HCCC Terms and Conditions of Use

1.1. I agree that the computer at all times remains the property of HCCC and that the computer is provided to assist me in performing my work duties at HCCC.

1.2. I may use the computer for the period determined by the HCCC administration.

1.3. I undertake to keep the computer in good working order and to notify HCCC ITS of any defect or malfunction of the computer while in my care.

1.4. I will use the computer lawfully and by the HCCC Acceptable Use Procedure, which may change from time to time, regarding the ethical use of technology, use of legal software, use of the Internet, and the protection of personal data.

1.5. I will not sell, assign, transfer, or otherwise dispose of the computer.

1.6. If my employment status changes with HCCC, or if I breach any of these terms or conditions, HCCC may revoke this arrangement.

1.7. I will return the computer to the HCCC in good working order on the date agreed.

1.8. I will take due care of the computer at all times, including a) I will not leave the computer unattended in a public place. b) I will not leave the computer unattended or unsecured. c) I will not leave the computer in plain view in an unattended or unsecured vehicle. d) I will not allow the computer to be accessed by any other person unless authorized by HCCC. e) I will not allow the computer to be interfered with, tampered with or altered by a third party or otherwise except as directed by HCCC ITS. f) I will take care in the handling, transporting, and usage of the laptop.

1.9. I will not remove, conceal, or alter any computer markings, tags or plates or engrave or mark the computer in any way that will reduce the value of the computer.

1.10. If the computer is lost, stolen or damaged, I will advise HCCC ITS and HCCC Security as soon as possible.

1.11. I will not allow my HCCC username and password to be used by anyone other than myself.

1.12. I understand that due to current software licensing arrangements covering off-campus use, the computer cannot be used by me for any commercial purpose.

Borrower Acknowledged Terms (initials)*

Next steps

We will process your request, and a Support Analyst will reach out to you to arrange an appointment for laptop pickup. Questions? Email: itshelp@hccc.edu Help Desk: 201-360-4310

Please add any comments if you are full-time

Please add your comments here if you need a laptop and do not have one, or have other requests related to an HCCC laptop.

Send me a copy of my responses

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