Off-Season Event Notice

Congratulations on deciding to host an Off-Season Event! To assist you with your planning and completing this form, please review the Off-Season Cross-Program Guidance available in the FIRST Resource Library at https://www.firstinspires.org/resource-library/off-season-guidance-resources. This form should be submitted at least 8 weeks before your event.


Hosting an off-season with multiple programs under one roof?

Please complete an off-season event notice form for each program to help ensure that all of the event details are correct.

Event Information & Contacts

Tell us about your event, the Host Organization, and date(s) that you're planning.

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A Host Organization is an independent entity as recognized with a U.S. federal tax ID number (EIN) or international register number. The Host Organization can be a FIRST Partner Organization, FIRST Program Delivery Organization, local school/district, youth serving organization, team 501(c)3, etc. An individual person or unincorporated group is not eligible to serve as a Host Organization.

Program Specifics

Event Program*
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Please note: FIRST no longer provides fields during the off-season unless borrowed directly from FIRST Championship.


To borrow a field from FIRST, please follow the linked instructions.

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A remote software update may be required. You’ll be contacted with additional information should the specific FMS electronics allocated for your event require an update. Additionally, you will need to identify a FIRST-trained FTA for your event.

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Event Planning Considerations

Please confirm that the Host Organization acknowledges the following considerations in the planning of this event by checking the box under each category.

In emergencies and other extraordinary situations (such as, for example, threats to health and safety), FIRST may, at the discretion of FIRST and without liability to Host Organization, order changes in the Programs and/or the delivery of the Programs (including, without limitation, request cancellation of Off-Season Events), without advance notice. Host Organization acknowledges that it will make all reasonable efforts to comply with such changes.

The Host Organization will create an event specific safety plan aligned with FIRST program guidelines and venue requirements.

The Host Organization has considered and secured, if needed, appropriate levels of insurance for this event.

The Host Organization is committed to youth protection measures as described in the Youth Protection Program Guide and understands that FIRST screened volunteers can, if requested, provide proof of YPP screening status.

The Host Organization understands that if they plan to collect any personal data, including but not limited to personal information such as name, address, date of birth, email address, phone number, images including photos and video (including livestreaming and broadcasts), they must have the consent to collect, process and use the personal data from a parent/guardian in the cases of minors, or the data subject if 18 or over. FIRST Consent and Release forms do not cover off-season events.

The Host Organization understands it is responsible for adherence to state and local tax regulations as they may apply to this event.

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