Stand Design Submission

Africa Tech Festival 2024 - Documents should be submitted prior to deadline, to enable review and permission to build to be issued in a timely manner.


Deadline: 1st October 2024

Stand Information


Complex Design Factors:

Is there a Display Vehicles on Stand*
Is there High Value Product*
Design incorporate water feature*
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Equipment Used

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Personal Protective Equipment

Hi-visibility vests and safety boots are mandatory within the halls during build up and breakdown

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Better Stands

Materials required to Construct Design

Sustainability Information

We are continuously looking for opportunities to improve our impact environmentally, socially, and economically. We are looking for ways to reduce our carbon footprint and the amount of waste our events produce.


As a part of this commitment, we want to work with all our Exhibitors and Contractors to eliminate the use of disposable stand structures and promote reusable stands at our events.

Has your stand been used before?*

Breakdown of your Re-usable Stand Elements

Stand Structure & Walls*

Structure or framework of the booth, walls, panels for meeting rooms, backdrop.​


Will they be re-used after this event?

Platform or Raised Flooring​*

Structure of flooring (excluding surface covering, e.g., carpet).​


Will it be re-used after this event?

Furniture and Equipment*

Showcases, counters, chairs, tables, sofa, coffee table, cabinet, flyer stand, LED walls, TV, AV equipment etc.​


Will they be re-used after this event?

Lighting*

All kinds of lighting in the booth and within showcases.​


Are your stand lighting fixtures re-used?

Fascia & Overhead Signage*

Overhead signage or branding, Fascia, company logo on top of the booth structure.​


Will they be re-used after this event?

Rigged Structure*

Any rigged structure including Lighting Gantries or other structural elements. ​


Will they be re-used after this event?

Ceiling*

Any form of ceiling e.g., fabric ceiling, solid ceilings for lighting or booth support.​


Will it be re-used after this event?

Display Facilities*

Built in or detachable product display cabinets, Lightboxes etc.​


Will they be re-used after this event?

Flooring*

Carpet, floor tiles, HDF coverings, Lino etc.​


Will it be re-used after this event?

Graphics & Decorative Items*

Booth graphics that are wall mounted or floor standing (not overhead) and any other decorative items such as plants & flowers, models & ornaments. ​


Will they be re-used after this event?

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Health & Safety

If yes, please upload a copy of the Public Liability Insurance in the field at the end of the form

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Are you going to use one or more Subcontractors?*
Freight Travel Distance*

What distance are the bulk of your booth materials travelling, in order to get to the event build-up?

Working Hours*

I agree that we are abiding by local labour regulations


Build Up Information

Hours

If so, please specify company and stand number


Breakdown Information

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Declaration

We value the health, safety and well being of our staff, the venue and other parties engaged in the operational delivery of the event. We endorse positive behaviour to reduce risk of harm and advert damage to those that maybe affected by our undertakings. In accordance to the appropriate local health and safety legislation, venue standards and industry best practices, outlined in the Exhibitor Manual.


We acknowledge and have read the Informa Sustainability Regulations, and we understand that there will be an onsite sustainability report, resulting in a Better Stands score.


We acknowledge that we and all our appointed contractors and sub-contractors have read and agreed to all the rules and regulations included in the Informa Health, Safety & Security Exhibitor Guidelines.


Please note - the following are NOT allowed:


  • The use of one-time MDF panels or similar raw materials planned to be cut down to size onsite.
  • The use of other raw materials to construct core structural elements i.e. walls, archways, floor systems, counters etc. that are not planned to be reused or recycled after use.
  • Construction of any stand components from single use materials.
  • Building onsite from scratch any core booth elements.
  • The use of incandescent light bulbs.


Major breaches of the regulations will result in formal written notification, together with continual improvement actions and the potential for financial penalties for repeat offenders.

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Submission Details

  • Stand Designs with dimensions
  • Risk Assessment
  • Method Statement
  • Stand Visuals including Rigging (if applicable)
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