Event Communication Request Form

Event Communication Request Form

Thank you for your leadership on behalf of the NYU Alumni Association! This form should be used for NYU Alumni Club leaders to inform the Alumni Office of upcoming events.

As a reminder, we request at least SIX WEEKS NOTICE in order to confirm your event details, build the registration page, and set up an email campaign (e.g., invite, confirmation, second invitation, reminder, follow-up survey). Events that occur sooner than this may not be possible, though we will be in touch. Thank you for your understanding.

Club Information

Please provide your alumni club details in this section.

NYU Alumni Club Name*

Select

Your Name*

Your Email*

Please use this space to provide your email address.

Event Details

Please use this section to inform the office of Alumni Relations of the details for your event.

Event Name*

Please limit your event name to 75 characters.

Event Date*

Event Time (Start and End Time)*

Please provide the time in your local time zone.

Event Type*

Select

Name and Location of Venue*

Do you need the Alumni Team to create a Zoom link?*

Select

Please provide your own Zoom/online platform link:

Will this event be recorded and shared with registrants after the event?*

Select or enter value

What is the total capacity for the event?

(List N/A if there is no maximum number of attendees)

Payment Details

NYU alumni clubs operate on a zero-budget model. Cost for the vast majority of events is passed through to attendees, meaning alumni are responsible for the price of admission, food, and drink associated with their participation in a program.

Will this event require payment upfront or a registration fee?*

Select or enter value

What is the total payment required for this event?*

(For example: NYU will need to prepay The Metropolitan Opera $500 for 50 tickets @ $10pp)

For programs that require prepayment for services (tickets, food, etc.), please share the organization contact’s name, email, and telephone number.

What is the registration fee per person?

This is the amount that alumni & guests will pay to attend the event.

Are you requesting to use a portion of your annual subsidy for this event?

For example: NYU will contribute $200 toward the purchase of appetizers. NYU will subsidize 50% of ticket costs to make the event accessible (e.g., registration fee for $50 tickets will be $25).

Select

What is the total subsidy requested?

Please describe how the subsidy will be applied (e.g., toward the purchase of appetizers or decor; toward the purchase of tickets, etc.).

Communications Preferences

Please use this section to provide suggested email copy and related images for the event communications.

Suggested Email Copy*

Please provide suggested email copy, including details about your event (sponsoring club, speaker name, bio, food/drink details, audience, etc.). Please note, the office of Alumni Relations may edit this copy for clarity, precision, and concision.

EX: "Meet new friends and reconnect with old ones at NYU Alumni Club in Philadelphia's standing Third Wednesdays Happy Hour at El Techo! It's a casual meet up—show up when you can, leave when you need, and build up your professional connections within your Philadelphia community."

Suggested Image

If you have a suggested image for email communications please provide that here (e.g., alumni happy hour pictures) or upload it as a jpeg file below.

Additional Information

Additional Event Details

Please use this space to provide additional information for your staff partner (including any details you would like us to share with event registrants in the reminder email sent the day of your event)!

File Attachments

Upload related images from vendors, etc., if applicable.

Drag and drop files here or

By submitting this form, I acknowledge that:*

This form is being submitted no later than six weeks prior to the event date.

Send me a copy of my responses

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