Change Degree Program Other than Concentration, Minor or Track

Please complete to initiate the approval process to change a degree program for changes other than a concentration, minor, or track. Please check the box at the end of the form to have a copy of this information sent to you for future use. Please note that you will not be able to “save” and “return” to the form before you submit a request. As such, we suggest you have the information needed to complete the request in hand before you start the process.

Enter the full name of the proposed degree program. For example, Bachelor of Arts in English, Master of Science in Engineering, Doctor of Philosophy in Sociology.  This name should match the name of the degree program in the Undergraduate or Graduate Record.

From the dropdown menu provided, select the school that will host the proposed degree program.

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Specify the department responsible for overseeing the curriculum and related program assessment of the degree program for which the change is being proposed.

Indicate the name of the primary contact at the sponsoring school with whom IRA staff will work to manage the steps required to approve the proposed degree change.  If there are additional contacts closely involved in this proposal who you would like IRA staff to include on related correspondence, please provide their names and email addresses in the Description of Changes to Existing Degree program attachment (see below).

Enter the official UVA email address of the proposal contact (primary computing ID address, no alias or non-UVA email addresses, please).

Select the date you are submitting this initiation request.

Enter the term in which the school aims for the requested change to take effect.

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Enter the number of credits a student needs to satisfy the current degree program's requirements.

Enter the number of credits a student will need to satisfy the degree program's requirements with the proposed change.

Indicate the current 6-digit CIP Code (see box below) for the degree program. CIP Codes are the US Department of Education’s national taxonomic system for reporting of institutional data. All degree programs are assigned a CIP Code, and consistent with SCHEV requirements, an institution may only have one degree program per 6-digit CIP Code at each level (postbaccalaureate, undergraduate, graduate). A list of assigned CIP codes to UVA degree programs is available on SCHEV’s degree inventory page at https://research.schev.edu/degreeinventory/inventory_1.asp

Indicate the proposed 6-digit CIP Code for the degree (see box above for explaination of CIP Codes) that the program faculty would suggest aligns most closely with the curriculum of the degree.

Description of Changes to the Existing Degree

Upload a Word Document or PDF that briefly explains the purpose of the requested change. Describe factors informing the change and what the school aims to accomplish through the requested modification. If the requested change relates to program length (i.e., decrease or increase in credit hours), specify how the change will impact core degree and restrictive elective coursework, and if you will need to hire additional faculty with expertise not available in the school to accomplish the change. If the proposed change involves a program closure, address trends in enrollment over the past four years, including if students are presently enrolled in the program. Note: if there are additional contacts beyond the primary contact who will be engaged in this proposal, please provide their names and contact information at the end of this document.

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Faculty Resources

Indicate whether the proposed change will impact faculty resources supporting the existing program. For example, hiring additional faculty with unique expertise to manage a change in program length represents an impact

Indicate whether the proposed change will impact faculty resources supporting the existing program.

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Indicate whether the proposed change will require new library acquisitions/ subscriptions; and/or any other new learning resources, such as instructional/research software (select all that apply).

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Indicate whether the proposed change will require new equipment or physical space beyond the school’s current resources.

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Indicate the delivery format(s) in which students are able to complete the degree program for which the change is being requested (select all that apply): • If a student is able to complete the entire program (i.e. the total credit hours required for the degree program) in a traditional, face-to-face format with no online coursework, select ‘100% Face-to-Face.’ • If a student is able to complete the entire program online, with no face-to-face coursework, select ‘100% Online.’  • If a student is able to complete the program via a combination of face-to-face and online courses, indicate ‘Hybrid.’

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Indicate the proposed delivery format(s) in which students will be able complete the degree after the requested change (select all that apply):  • If a student will be able to complete the entire program in a traditional, face-to-face format with no online coursework, select ‘100% Face-to-Face.’ • If a student will be able to complete the entire program online, with no face-to-face coursework, select ‘100% Online.’   • If a student will be required or able to complete the program via a combination of face-to-face and online courses, indicate ‘Hybrid.’

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Indicate where the modified degree program will be held (select all that apply): • If the program will be offered at the main campus in Charlottesville, select that entry. • If the program will be offered at an approved UVA off-grounds location, select ‘Approved UVA Off Campus site.’

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Indicate where the updated degree program is/will be held (select all that apply): • If the program will be offered at the main campus in Charlottesville, select that entry. • If the program will be offered at an approved UVA off-grounds location, select ‘Approved UVA Off Campus site.’ • If you intend to offer the program at an off-grounds location that is not currently an approved site, select ‘New UVA Off-Campus Site (To Be Approved).’ Note: off-campus instructional sites must be approved by SACSCOC and SCHEV.

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Indicate whether the degree program or any of its constituent courses is delivered through a contractual agreement with another University or other party.

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Indicate whether the proposed modification will result in an agreement with another University or party to deliver any of the degree program’s constituent courses.

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Current Degree Program Internship or Practicum Requirement*

Indicate whether the current degree program requires students to complete an internship, practicum, or clinical experience.

Proposed Degree Program Internship or Practicum Requirement*

Indicate whether the proposed modification to the degree program will require students to complete an internship, practicum, or clinical experience.

Current Degree Program Leads to Professional Certification or Licensure*

Indicate whether the current degree program formally or potentially leads to professional licensure or certification (i.e. the courses may meet the coursework and/or practicum requirements for a professional license/certification in Virginia or other US states).

Proposed Degree Program Leads to Professional Certification or Licensure*

Indicate whether the proposed modification to the degree program will formally or potentially lead to professional licensure or certification (i.e. the courses may meet the coursework and/or practicum requirements for a professional license/certification in Virginia or other US states).

Approvals

Indicate the date on which the proposed change was or will be reviewed and approved by the internal curriculum committee of the proposing school. If the committee meeting schedule is not yet known at the time of submission, indicate 09/01/YY if you anticipate review in the coming Fall semester, and 02/01/YY if you anticipate review in the coming Spring.

Indicate the actual or anticipated date on which the modified degree program was or will be reviewed and approved by the dean of the proposing school.

Notes

Please enter any additional information that you want to share with the Institutional Research and Analytics Team.

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