CVM Streamlyne Late Submission Waiver Request

Process for Waivers

Background

OSPA Firm Deadlines

•    Streamlyne PD Initial Review

  • 8 working days ahead of sponsor deadline

•    Streamlyne PD Workflow Routing

  • 4 working days ahead of sponsor deadline


If you are unable to meet those deadlines here is the process that will be used:

Process: after submission of this request the ADR (or their designee) will be notified. The CVM ADR must first approve the request and write an email to the Vice President for Research requesting consideration of the waiver for late submission. Then the VPR will make a final decision. An email detailing this decision needs to be attached to the Streamlyne PD. If this email is not attached to the PD, then OSPA will email the ADR/VPR for approval. Note that OSPA will not review any of the documents until the ADR/VPR approval has been granted.

Justification

The Vice President for Research office has been clear that waivers will only be granted in "exceptional cases". Please write as compelling of a justification as possible, since that will be used for the official request. Things to consider in writing a justification could include:

  • Death or severe illness of family member
  • Natural Disaster
  • When is the next possible deadline for submission of the proposal? Could you just hold off submission until the next due date?
  • Late notice of proposal opportunity


Be aware that it is likely that justifications similar to those below will not be favorably reviewed:

  • "I just got back from vacation"
  • "I have been busy teaching the last three weeks and have not had time to work on this"
  • "This waiver should be granted because if funded the university/college would receive more money"
  • "I contacted my subcontractees two days before our deadline and they have not gotten us the paperwork"

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Please let us know if you are needing a waiver request for the CVM ORGS deadline (Day -13) or the VPR deadline (Day -8) or Both

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Is this a resubmission of a proposal that was previous approved by OSPA and reviewed by the funder?

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Please write a detailed response that discusses why this submission is late, any efforts you made to prevent this situation and why this proposal should be granted a late submission. What you supply here will be auto-populated into a formal request to the VPR if approved by the ADR, so please make sure the justification is complete and compelling.


Note that the VPRs office has informed us that approvals for late submissions will only be granted in "extreme situations". While details of what constitutes an "extreme situation" are at the discretion of the VPRs office it is in your best interest to make this as compelling as possible.

Provide any additional comments or notes that you feel would be helpful in this process.