CCEIS Invoice Submission Form

Thank you for implementing CCEIS activities and submitting your invoice and documentation.


>>This form should be completed by or with someone who is familiar with the CCEIS plan and FFY budget submitted during collection.<<


This form submission helps program and fiscal staff track your plan progress and be able to reach out timely if questions arise.


Things to know:

  • Please remember this submission does not replace your normal EGMS claim submission.


  • Once program reviews today's entry, your attachments will be forwarded to the claim's mailbox for the normal fiscal claims review and payment steps.



For future reference:

If this form is unavailable, try again later or the next day. If you continue to have issues, reach out to Dr. Sarah Soltz and CC the claims mailbox for instructions.


    ODE.OSSClaimdoc@ode.oregon.gov

    sarah.soltz@ode.oregon.gov


Reminder: The Federal funds you are utilizing expire at the end of a 27-month cycle, which is at the end of the day, September 30th on any given federal fiscal year. Obligations must occur on or before that date.


Planning early, such as, the previous spring, will help you build a long enough runway to obligate all your required funds and submit claims timely.

Form Link

If you have this form bookmarked...be sure to click the refresh button so all form updates are populated.

Who do we reach out to if there are questions about the invoice or documentation?

This system is a step to review your CCEIS progress toward your plan, goals, and timely spend down.


Please, submit to EGMS, as well.

The attachments you submit below will be forwarded to the Claims mailbox after program review.


Check this box if you have submitted your claim in EGMS.

If you have been identified more than once and have multiple CCEIS plans, you'll need to distinguish them.

We are only concerned about in progress plans.


Use your District ID# [dash] the FFY being used. No spaces.

For Example: 6054-FFY23


Please, enter your Identifier here with no spaces.

Which IDEA Federal Fund Year (FFY)*

This is an Internal control check:

Federal Fiscal (FF) funds should be identified in the CCEIS plan and district accounting staff should ensure those are used for this claim accordingly and with the correct PBAM code 340.


Your Fiscal and Program staff may need to work on this together to ensure compliance.


If you have been identified more than once and working on 2 plans, be sure to align the correct funds to the correct plan activities.

Generally, you will work on your oldest plan/oldest funds first.


Select the Federal Year you are using for this claim:

Which Federal Fund Type?*

Select the Federal funds you are using for this claim.

Invoice Information

Your invoice and documents should clearly indicate this claim is for CCEIS activities for the federal allowability review.

The activities must clearly tie back to your CCEIS plan and budget you submitted during collection.

Allowable uses are:


Materials & Supplies

Professional Development:

  • Integrating technology into classrooms
  • Content certifications
  • Certifications for General Education Teachers to teach Special Education



Accounting Code Note: for invoicing and internal tracking: The PBAM Code for CCEIS is 340.

Input the system generated invoice number in this space. If no number, then put the time period this invoice covers.

Provide a general description based on activities outlined in your CCEIS plan.

Feel free to attach agendas, fliers or include website links that may clarify the activity(s) more fully.

If it is not clear how this activity ties to your CCEIS plan you can describe in the notes/comments section below.

They will be alerted to review your submission.


Please, coordinate with your program staff or superintendent if you do not know who your DSS is.


Select
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Anything else you want us to know or clarify about today's submission?

An invoice and expenditure tracking log are required

along with any supporting evidence of purchase or completion and any other requirement outlined in your plan, if applicable.

Drag and drop files here or

Form Information

This form and related CCEIS Monitoring Smartsheet was created by Heather Shinn for OESO program and fiscal monitoring of CCEIS plans and spending of IDEA funds per IDEA Federal grant requirements.


Components of this form and the data collected are subject to change or be discontinued as OESO and ODE internal processes develop over time.

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