Digital Equity Planning Program

Digital Equity Planning Program

OPEN CALL APPLICATION

INSTRUCTIONS

Cook County Government Seeking Technical Writer for Digital Equity Planning

Please complete the following items to be considered for the technical writing partner for the Digital Equity Planning program. Be sure to answer each question completely. Incomplete applications will not be considered.

When beginning your application, have the list of attachments ready for upload.

Due Date: All submissions must be received by 11:59 p.m. CDT on Friday, June 23, 2023.

Primary Contact Information

Primary Contact First/Last Name:*

Primary Contact Phone*

Primary Contact Email Address*

Organization Information

Organization Name*

Organization Address*

Organization Phone*

Organization Website Address (if applicable)

Years of Operation*

Head of Organization First Name/Last Name & Title*

Head of Organization Email*

Head of Organization Phone*

Organization UEI Number (if Applicable)*

A unique entity ID that is used to identify your organization from SAM.gov (replaced the DUNS #)

Has your organization ever contracted with Cook County before?*

Yes

Has your organization ever contracted with another government entity before?*

Yes

Organization Overview

Please provide an overview of your organization’s qualifications, experience, current resources, and accomplishments related to technical writing. Please include the target audience(s), format, type of content, and average page length.*

Please provide an overview of your organization’s qualifications, experience, current resources, and accomplishments related to developing executive communications for large organizations, such as government entities, nonprofits, or corporate entities.*

Professional Experience and Capabilities

Provide a detailed description of your organization’s experience providing technical writing services to communicate topics involving technology, as well as diversity, equity, and inclusion.*

You may submit up to two (2) supporting documents demonstrating success in effectively communicating tech and DEI topics. Please redact any sensitive or confidential information when uploading supporting documentation.

Provide a detailed description of your organization’s experience in creating marketing materials. Please include details about the average budget allocated, project duration, types of media created by your organization, target population(s), and scope of services.*

You may submit up to two (2) examples of print/digital marketing materials developed by your organization as part of the supporting documents. Please redact any sensitive or confidential information when uploading supporting documentation.

Identify your key personnel (e.g., management, staff responsible for the successful provision of services), project role, and their requisite experience in providing technical writing and marketing services. Keep in mind, you will provide staff resumes to substantiate this narrative as part of the required attachments.*

Keep in mind, you will provide staff resumes to substantiate this narrative as part of the required attachments.

Language and Accessibility Approach

Describe your approach and/or resources employed to translate English into other languages. The County is interested in translating the Digital Equity Action Plan into Spanish, Mandarin, Cantonese, and Russian.*

Describe your approach and/or resources employed to translate English into accessible formats, such as audio and/or braille for individuals with disabilities.*

Management Capacity

Please describe your organization’s capacity to execute the proposed scope or work outlined in this open call, within consideration to the short performance period (July – November). Provide an overview of the proposed number of staff dedicated to this project, as well as the estimated number of hours allocated.*

Are you applying as a sole agency or will you have a teaming partner? Please include a description of which portion(s) of the services will be subcontracted and the name and address of the proposed subcontractor.*

Finance and Administration

Please discuss how your organization will monitor program expenditures. Include a description of your organization’s fiscal monitoring procedures and any experience your organization has with federal and/or local government fiscal compliance requirements.*

Please discuss any experience your organization has with federal and/or local government reporting requirements.*

Please describe how your team tracks and provides data and metrics – especially sensitive data with personal information – for monitoring and reporting. How will this data be accessed by the County?*

Required Attachments

Attachment (*Required)*

Budget Form and Narrative* - Submit a copy of your completed budget template. Be sure to complete both tabs, (A) Budget and (B) Narrative.

Key Personnel - Project Team* - Identify key personnel committed to this project and provide resumes of those key personnel.

Past Performances* - Submit past performance on at least three (3) specific projects relevant to this scope of work. Greater consideration will be given to past projects with stronger relevancy and on behalf of city, county, state or other government entities.

501(c)(3) IRS Determination Letter – If applicable, applicants should submit a copy of the IRS Determination Letter or Affirmation Letter exhibiting that the Corporation is tax exempt under 501(c)(3) and 501(c)(4).

List of Board of Directors - If applicable, please submit a list of your Board of Directors.

Copy of Articles of Incorporation (recommended) - Please submit a Copy of Amended Articles of Incorporation.

Certificate of Good Standing (recommended) - For applicants in the State of Illinois, please submit a Certificate of Good Standing. For applicants outside of Illinois, please submit a certificate of similar state documentation.

Most Recent Financial Statement or Audit* - Submit your A133 Single Audit, if applicable. Otherwise, submit your latest audited financials. If you do not have audited financials, you may submit other financial documents for consideration.

Supporting Document 1 - Additional supporting documentation as needed.

Supporting Document 2 - Additional supporting documentation as needed.

Supporting Document 3 - Additional supporting documentation as needed.

Supporting Document 4 - Additional supporting documentation as needed.

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