Student Post-Travel Reports

Submit within 10 days of your return from the conference to receive reimbursement.

 

Items Needed for this Form

MURACE can only reimburse individual students up to $500 of eligible expenses in one academic year. SGA can only reimburse individual students up to $400 of eligible expenses in one academic year. The following expenses are eligible for reimbursement with MURACE and SGA funds. You will need to include documentation for expenses from this list.


Proof of Conference: A Schedule at a Glance (showing what meals were/were not provided by the conference) AND a conference agenda, including the page of the conference schedule showing your name listed as a presenter.


Travel Expense Statement: Completed and signed Travel Expense Statement. The form may be typed or filled out using a pen with blue or black ink. A physical or certified digital signature is required for processing. The yellow highlighted field at the bottom of the form is for the total of ALL expenses (including meals, hotel, fuel, and other expenses).


W-9 Form: Completed and signed W-9 form. The form may be typed or filled out using a pen with blue or black ink. A physical or certified digital signature is required for processing. Please complete the first page of this form ONLY. If submitting for reimbursement from MURACE or both MURACE and SGA, student should upload the completed and signed W-9 to this form, email it to murace@gcsu.edu, or bring to the Undergraduate Research Coordinator's office (Library 352). If submitting to SGA only, student should upload the completed and signed W-9 to this form or email it to sga.treasurer@gcsu.edu.


Conference Registration Fee: receipt required for reimbursement.


Hotel Room: check-out receipt with student name required for reimbursement (no private lodging, Airbnb, VRBO, Home Away, etc.). Parking at the hotel is also reimbursable with receipt.


Flights: email confirmation from airline required for reimbursement. Baggage fees can also be reimbursed (but not seat upgrades or travel insurance).


Mileage: Please retain all gas receipts and add photos or scans of them in the "documents upload" section below. Please note that we will ONLY cover fuel charges from your receipts. We CANNOT accept credit or debit card transactions or statements as proof of purchase for any item.


Car Rental: receipt required for reimbursement.


Meals: The per diem meal limit for MURACE student travel support is $36/day ($27/day for non-conference travel days). Students DO NOT need to submit meal receipts.


Taxis/Uber/Lyft: receipt required for reimbursement.

 
 

Contact Information

 
 
 
 
 
 
 
 
 
 
 
 

Method of Reimbursement

 

If your reimbursement is approved, once processed, a check will be sent to the address on your W-9. If you have any questions or concerns, please reach out to murace@gcsu.edu.

 
 

Source of Funding

 
 
 

Reimbursement Total

 
 
 

Conference Information

 
 

Proof of Conference: Please upload a conference agenda and page of conference schedule with student's name listed as a presenter.


Travel Expense Report: Please complete and upload a Non-GC Employee Travel Expense Report.


Receipts: Please attach receipts for all items documented on the Travel Expense Report. Expenses eligible for reimbursement that require receipts include professional membership fees, conference registration fees, hotel rooms, flights, car rentals, and taxis/Uber/Lyft.


Flights: If you flew to or from the conference, please upload the email confirmation from the airline.


Mileage: Please retain all gas receipts and add photos or scans of them in the "documents upload" section below. Please note that we will ONLY cover fuel charges from your receipts.


Award Letter: Please upload your award letter or other communication from either MURACE or SGA, showing that you have been approved to receive travel reimbursement.


Completed W-9 Form: Please complete (including signing and dating) this W-9 form. If submitting for reimbursement from MURACE or both MURACE and SGA, the student should email this to murace@gcsu.edu or bring to the Center for Teaching and Learning (CTL) on the third floor of the Library. If submitting to SGA only, students should email this to kristy.johnson@gcsu.edu or bring to Kristy Johnson in the Student Activities Center.


*Note: .heic files will not be accepted.

Drop your files here
 

MURACE Post-Travel Report Agreement and Certification

Please review and agree to the following items prior to submission:

  • I have followed all requirements as outlined in the State Board of Regent's Guidelines and Georgia College's Travel Guidelines.
  • I understand that funding is through reimbursement of original receipts and that my failure to submit them promptly may result in me not being reimbursed.
  • I have completed all the required documents for the Post-Travel Report and I hereby certify that the information contained herein is true and accurate.