LCD overrides are necessary when an employee's payroll expenses needs to be re-directed to a CFS other than the CFS associated with the original funding source when it cannot be resolved with a Payroll Expenditure Adjustment request.

Please note on the document that is attached to the submission the CFS that the expense should be charged to. Requests must be submitted prior to the expense being posted. Submissions must be made by the 27th of the month.

CFS are overridden by the Budget Planning & Analysis staff during the monthly Labor Cost Distribution (LCD) process. During this process, employee payroll costs are distributed to departmental budgets based upon employees' funding sources. This is the final step in the monthly payroll process before payroll expenses post to the ledger. As such, BP&A has the ability to make edits to CFS, re-directing payroll expenses to a CFS that varies from position's funding source(s).

Types of overrides include: stipends, overtime, grants, additional employment (JC 2403), Federal Work-Study, and special consultant.

e.g. - If an employee is receiving a stipend or temporary salary increase (MPP), then an LCD override request must be submitted to ensure that this portion of their monthly pay is coded to a stipend account code instead of the account code associated with their position number.

e.g. - An employee is receiving overtime pay for a specified pay period, but the employee's department would like for this pay to post to a fund other than the fund identified as the employee's funding source. The department must submit an LCD override request via Smartsheet, requesting that the overtime costs post to a CFS other than the funding source.

Completing this from will prompt BP&A to edit the CFS for any of the pay (in the LCD process) prior to payroll posting to the ledgers. Doing so ensures that the various types of pay that exist post to the correct CFS and reduces to need for departments to submit Payroll Expenditure Adjustments.