Statement of Interest: Space Use and Service Contract Agreement Partnerships with PP&R

Portland Parks and Recreation (PP&R) will accept statements of interest from individuals, groups, clubs, and organizations for free or discounted space at community and art centers between June 15, 2024 and June 30, 2025. PP&R is also accepting interest for Service Contract Agreement Partnerships to begin between June 15, 2024 and June 30, 2025


Portland Parks & Recreation is committed to accessibility for all our programs and services. Please contact the Community Partnership Team at parks.cpp@portlandoregon.gov if you would like assistance in submitting your application.


This space use and service contract partnership program is supported by the Parks Levy.


Space Use Partnerships

Under a space use partnership, a partner organization provides service to the community in a PP&R facility. The fee for space use is waived or reduced. The partner program is not directed by PP&R. The program is supported by PP&R because it fills a service gap and meets an identified community need.


Service Contract Agreement Partnerships


Service Contract Partnerships fill service gaps and provide key supports to the community. The service provided is directed by PP&R. Under a service contract partnership, PP&R focus area teams identify the need for the service, often provide space for the service, and pay the partner organization to provide the service. PP&R may also coordinate promotion and facilitate registration for the program.


Select focus areas options for space use and/or service contract partnership opportunities are listed below. Other focus areas will also be considered.

  • Adaptive & inclusive recreation programming
  • Adult classes and programming
  • African Drumming
  • Art night for families
  • Ballet folkloric and other culturally specific dance classes
  • Barber/Hair Stylist classes and instruction
  • Black and Indigenous leadership classes and programming
  • Cooking classes
  • Culturally specific and culturally responsive arts programming
  • Culturally specific and culturally responsive fitness programming
  • Drama/performing arts
  • English/Spanish and other Language classes
  • Financial literacy classes
  • Girls basketball
  • Hip hop dance class for elementary-aged youth
  • Indoor murals
  • Lifelong recreation
  • Music programs and lessons
  • Robotics
  • Rowing/Dragon Boats
  • Self-defense class for adults
  • STEAM night for families
  • Swim lesson partnerships
  • Tree care, and harvesting fruit classes or workshops
  • Tutoring program that supports reading, writing, and math
  • Yoga for adults
  • Youth bike class/riding lessons
  • Zumba for adults


Space Use and Service Contract Partnerships will be given to those who best demonstrate in their proposal how the project or program will serve communities who are underserved, specifically:


  • Black People, Indigenous People, or People of Color,
  • Immigrants and Refugees,
  • People earning low income,
  • Teens,
  • Seniors,
  • People living with disabilities,
  • LGBTQIA+ communities.


Proposals will be reviewed as they are received, and must be submitted by April 7, 11:59 pm. Proposals will be evaluated by a panel of subject matter experts from PP&R and the community. Initial awardees will be notified before May 15, 2024.


Individuals and organizations may be notified later if their proposal meets an identified need between June 15, 2024 and June 30, 2025.



Space Use Partnerships

Awardees will be notified of the discount rate (full or partial) based on the overall proposal cost to PP&R including staff time (if any), etc. All approved applicants for free or discounted space use will be required to sign a PP&R permit as part of accepting the award. The permit would stipulate fees and security deposits (if any), policies, and liability insurance if applicable.



Service Contract Agreement Partnerships

Awards will be determined based on identified needs across Recreation focus areas. Organizations and individuals may be contacted for opportunities starting between June 15, 2024 and June 30, 2025



Priority will be given to proposals that best align with the Parks Levy priorities related to equitably serving diverse populations in our community. Full information on the Parks Levy may be found at www.portland.gov/parks/parks-levy. All people included in the project (excluding spectators) must be current residents of the City of Portland. In addition, this program requires demographic information of the users of the space or service program, and an exit survey from the applicant.



IMPORTANT NOTICE: Your application documents are potentially subject to disclosure under Oregon public records law.


All documents and information submitted as part of your application may be deemed public records subject to public disclosure under Oregon public records law. Any member of the public has the right to request the documents and information you submit as part of your application.


Before submitting confidential information to the City, you must notify the City’s grant manager (megan.dirks@portlandoregon.gov) in writing that you intend to submit confidential information to the City as part of your application. If, after consulting with the City’s grant manager, you determine that it is necessary to submit confidential documents and information to the City, you must identify, highlight, and segregate any information that is identified as confidential from information that is not confidential. You must identify applicable exemptions under the Oregon Public Records Act that permit the City to withhold the confidential documents and information from public disclosure. Information that you have not properly marked as confidential may be disclosed by the City in response to a public records request.


The City makes no warranty or representation as to the confidentiality of your application documents or information submitted to the City whether or not the documents or information you submit are identified as confidential. Documents or information you identify as confidential may be disclosed by the City if the City determines, in its sole discretion, that the documents or information are subject to disclosure under Oregon public records law. In the event City receives a public records request applicable to your documents or information, the City will make an independent determination regarding exemptions that may apply to documents or information properly marked as confidential in your application.


By submitting your application, you acknowledge and agree that all application documents and information you submit to the City may be subject to public disclosure in the event of a public records request (1) upon the City’s determination that your documents or information are subject to disclosure under public records law, (2) upon an order of the Multnomah County District Attorney, or (3) upon an order of a court. Because the City cannot give you legal advice, you should consult your legal counsel regarding the applicability of Oregon public records law to your documents and information submitted to the City.

I. Applicant Information

Service Contract Agreement

PP&R has limited funding for Service Contract Agreements.


Under a service contract partnership, PP&R identifies the need for the service, provides space for the service, and pays the partner organization to provide the service. PP&R may also coordinate promotion and facilitate registration for the program.


Are you interested in providing your proposed program through a Service Contract Agreement?

Select or enter value
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Describe the projects or programs you can provide under a service contract partnership? If only interested in space use, write N/A. (Limit 500 words)

Tell us about your program or project participants (age range, neighborhoods, languages spoken, etc.). How will participation in your program or project reflect PP&R’s commitment to diversity and celebration of cultural traditions. If only interested in space use, write N/A.

Space Use

Under a space use partnership, a partner organization provides service to the community in a PP&R facility. The fee for space use is waived or reduced. The partner program is not directed by PP&R. The program is supported by PP&R because it fills a service gap and meets an identified community need.


Are you interested in providing your proposed program through a Space Use Partnership? Please note: PP&R has limited availability for gym space in community centers.

Select or enter value
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Describe the projects or programs you can provide under a space use partnership? If only interested in service contract, write N/A. (Limit 500 words)

Tell us about your program or project participants (age range, neighborhoods, languages spoken, etc.). How will participation in your program or project reflect PP&R’s commitment to diversity and celebration of cultural traditions. If only interested in service contract, write N/A.

Please select preferred location(s). (Not all PP&R facilities are accepting proposals for service contract and space use partnerships. However, your proposal will still be reviewed by teams to attempt to find the best match for current opportunities, and your interest will be captured for potential future opportunities at your preferred locations).

Select or enter value
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What types of space are you requesting? (i.e. classroom, auditorium, gymnasium, etc.)

PP&R is currently accepting space use partnerships for recurring programming only (not one-time events or celebrations).


Use text box below to specify your needs. Be as specific as possible. (e.g. "Twice a month, July through December 2024" "Sundays from September 1, 2024 through November 30, 2024."

How many people will use the space at one time, including participants and audience (if any). Use range or description if applicable.

Please describe any mobility, accessibility, or special accommodations needed to make the best use of the requested space.

PP&R has identified the following focus areas options for possible space use and/or service contract partnership opportunities. Other focus areas will also be considered. Please select all program focus areas below that you would like to be considered for, and/or provide additional ideas in the space below. (select all that apply).

Select or enter value
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Background and Experience

Please describe your work and history relative to the project or program you have proposed. With your description, please include 1-3 examples of representative experience. This could include photos, links to website, videos or write-ups about your background or training, your program and/or your project, etc.

Drag and drop files here or

Is there anything else you would like to tell us? (Limit 500 words)

Other Requirements

How does your proposed project or program align with the Parks Levy priorities related to equitably serving diverse populations in our community (as described below)?


Some Parks Levy priorities include but are not limited to: providing services to diverse populations including communities of color, seniors, teens, households experiencing poverty, immigrants and refugees, people living with disabilities, and LGBTQIA+ communities. For a description of the Parks Levy, see www.portland.gov/parks/parks-levy.

Space use and service contract partnerships with Portland Parks & Recreation are made possible by the Parks Levy and are for Portland residents only.


I certify that I am a Portland resident and all individuals in this project (excluding spectators) are Portland residents.

I understand that all individuals and organizations who are awarded space use or service contract partnerships will be required to sign a PP&R permit or service contract agreement as part of accepting the award. The permit and/or agreement will contain terms and conditions pursuant to PP&R policies, including liability insurance to cover the permitted activities. If awarded a space use or service contract partnership, I will agree to comply with the terms of a PP&R permit and/or agreement, including obtaining all required insurance in order to accept this award and provide the program described in my application.


In addition, I understand that this program requires demographic information of the program participants and an exit survey from the applicant. I agree to cooperate with these requirements.

Some information on insurance can be found at: https://www.portland.gov/omf/brfs/risk/apply-special-event-liability-insurance-tulip.

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