Substitution / Absentee Form

The purpose of this form is for the corresponding author of a any paper submitted to an EMBS sponsored conference, to substantiate his or her absence at the conference. As per the EMBS conference proceedings policy, the corresponding author must attend and present his or her paper. THIS FORM MUST BE SUBMITTED TO SUBSTANTIATE THE ABSENCE OF A CORRESPONDING AUTHOR. EVEN WHERE A CO AUTHOR WILL PRESENT THE PAPER **Only co-authors are eligible to present the paper in lieu of the corresponding author** EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference. Unless there is a medical emergency or a Visa/travel issue, I understand that I will not be permitted to submit another paper for 2 years. All requests will be reviewed by the committee and the author will be notified to the status of their request. Official documentation must be attached to this submission. Submissions that do not contain supporting documentation may not be considered by the committee.

PAPER DETAILS

Paper ID:*

Paper Title:*

CORRESPONDING AUTHOR DETAILS

Corresponding Author First/Given Name:*

Corresponding Author Last/Surname:*

Corresponding Author PIN#:*

Email Address:*

CO-AUTHOR SUBSTITUTE

Co-Author Name (if applicable)

Co-Author PIN (if applicable)

Co-Author Email Address (if applicable)

ATTENDANCE

Attendance Information:*

Select

Detailed reason you are unable to attend:*

CERTIFYING STATEMENT

Please Click Below to Certify that you acknowledge this statement

EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference. Unless there is a medical emergency or a Visa/travel issue, I understand that I will not be permitted to submit another paper for 2 years. All requests will be reviewed by the committee and the author will be notified to the status of their request. Official documentation must be attached to this submission. Submissions that do not contain supporting documentation may not be considered by the committee.

Click to acknowledge the statement above*

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