Email Marketing Request
This email request form applies to the distribution of both prospect and current student email blasts.The content must already be created (either original or recycled from a past email). If you need content created or heavily edited, please submit an editorial request form first. All content will go through a light editorial review.
Once the email is created, the contact person for this request will receive a proof. Please approve the proof within 2 days (or the email delivery will be delayed). We will then schedule the email and give you final numbers on recipients. We will not send an email unless the proof is approved.
Contact person for this request (if not person filling out request form)
Contact person's email address:
Request approved by supervisor.
Email Project Name
Please add a name for this email project to be used internally.
Target Audience or Specific List
Subject Line of Email
Please attach a file with your email content written. If you do not have email content written, please submit an editorial request form.
A note on branding:
For email communications, we request that you have a clear direction in your message and that you adhere to the UF Online Style Guide. If you need assistance with branding and tone, below you will find some basic email communication tips based on your email’s purpose. Our style guide can be found here:
- Event invitation email: Branded message with event information. What, when, where, why (value proposition) and a call to action (ex: RSVP, Join Us link).
- Emergency communication: While branding is still important for a message like this, the focus is on offering an understanding tone and information on assistance, for example.
- Application deadline reminder: Branded message, application deadline details, resources for more questions and call to action.
Graphic component needed for email:
Specific graphic request:
If you do not provide any specific direction (image, theme, etc), our graphics team will take the lead on the design.
Who is the sender of the email?
The sender is the person who is listed in the "from" field and in the signature.
Who should replies be directed to once the email is received?
This can be different from the sender.
Date you want email sent:
Please allow 2-4 weeks for all requests.
Time you want email sent (morning/afternoon or a specific hour). Write "any time" if it does not matter.
Is this a rush request? (Less than one week before time you want email sent out)
Depending on the email request’s time frame and due date for sending, rush request may not be possible. Please consider turnaround times for edits, on-brand suggestions, and graphics (if needed). Email creation requires various components and different members of the marketing team provide the various components, so availability may be limited on rushed requests. Please understand that we will do the best we can to fulfill this request. Someone will reach out to you to discuss this rush order if necessary.
Send me a copy of my responses
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