• Provides support to clients and employees in the office.
• Coordinates office activities and operations to secure efficiency and compliance to company policies.
• Maintains an organized, clean, professional workspace.
• Manages reception area and looks after visitors.
• Arranges meetings by scheduling appropriate meeting times and booking rooms and planning refreshments.
• Assists in planning and arranging events, including organizing catering.
• Manages correspondence by answering phone calls and transfers them as necessary and answering emails and sorting mail.
• Drafts, formats, and prints relevant documents.
• Manages outgoing post, records data on special deliveries, create and update records and databases with personnel, financial and other data.
• Interacts with directors and carry out their requests.
• Manages travel arrangements.
• Manages drivers and distribute tasks to them.
• Tracks stocks of office supplies and order as needed.
• Assists in purchase orders and invoicing, handle expenses and billing cycles