General Facility Rentals Application

General Facility Rentals Application

Please allow at least four (4) weeks for the Facility Rentals Office to process your general rental request.

Organization*

Are You a Non-Profit Organization?

Select

Employer Identification Number (EIN) Or Entity ID

Organization Representative*

Email Address*

Phone*

Phone

Street Address*

City, State, Zip Code*

Please be sure to include your CITY, STATE, AND ZIP CODE

Event Name*

Event Purpose*

Will you be serving Food?*

Select

Are any of your members/participants under the age of 18?*

Select

Equipment Needs

Ex: Folding chairs, 6' Tables, AV system...

Admission Fee (If applicable)

Number Expected*

Facility Requested (1)*

Select or enter value

Date/s of use (1)*

Required Entry Time (1)*

Exit Time (1)*

Facility Requested (2)

Select or enter value

Date/s of Use (2)

Required Entry Time (2)

Exit Time (2)

Facility Requested (3)

Select or enter value

Date/s of Use (3)

Required Entry Time (3)

Extit Time (3)

Facility Requested (4)

Select or enter value

Date/s of Use (4)

Required Entry Time (4)

Exit Time (4)

Additional Information

Please share any additional information about your event

Legal/ Policies*

The use of Foothill College facilities is subject to all conditions, including all rules and regulations governing the facilities imposed by the College.

The Renter agrees to defend, indemnify and hold harmless the District against any and all losses incurred to the rented premises (including the building or to the fittings or furnishings) and/or claims arising in connection with any injury or death or property damage resulting from the Renter’s use or occupancy of said facilities.

The Renter agrees to furnish a Certification of Insurance naming Foothill De Anza Community College District as an additionally insured on the policy and provide a separate additional insured endorsement as proof of such insurance. Minimum commercial insurance requirements are:

General Liability – with limits no less than $1m per occurrence and $2m in the aggregate (all groups, vendors, caterers)
Including Sexual Assault and Molestation (SAM) when applicable (This SAM coverage is applicable if the group participants are, or include, minors. This insurance policy covers actual or alleged claims for sexual misconduct and/or molestation)
Automobile Liability – with limits no less than $1m per occurrence
Workers Compensation – statutory limits

Said insurance shall provide primary coverage regardless of other policies District may have and shall state that the same may not be altered or cancelled to the District’s detriment without 30 days prior written notice to District. Renter agrees to provide College in advance of occupancy with certificates showing such insurance to be in force. Renter hereby accepts contract and agrees to be bound by terms and conditions herein

Select

1- Agreement may be cancelled by the college at any time prior to use should facilities be needed for college purposes.*

Select

2- Renter shall be responsible for any damages sustained by the school premises, furniture or equipment, because of occupancy of said premises by Renter. There will be a minimum cleaning/maintenance fee charged for all rentals.*

Select

3- Renter agrees to hold the Foothill-De Anza Community District, its Governing Board, the individual members thereof, and all District officers, agents, and employees free and harmless from any loss, damage, liability, cost or expense that may arise during or be caused in any way by such use or occupancy or college property. Per Education Code Sections 82537/82542: Public use of District property shall not interfere with scheduled instructional programs or other activities of the District on behalf of students.*

Select

4- Renter shall abide by and enforce the rules, regulations and policies of the Foothill-De Anza Community College District governing board use of facilities. (foothill.edu/facilityrentals)*

Select

5- Alcoholic beverages (without a permit from the college) and self-prepared foods for public consumption are prohibited. Food and beverages (except for water) are not permitted in classrooms, gymnasiums, or theater, and as specified in contract. Concession sales are reserved exclusively for Foothill College Athletics unless otherwise specified in contract. Contact Dining Services for catering needs at : 650.949.7265.*

Select

6- Facility Rental is subject to COVID-19 Requirements: Lessee agrees to follow all state and county public health and shelter in place orders in effect as of the date of the Event. I acknowledge that the Foothill De Anza Community College District (District) is committed to protecting the health and well-being of students, faculty, staff, administrators, vendors, and the communities it serves. As Representative of the Organization, I agree to and attest that I will ensure all members of my Organization who may participate in events conducted on District premises are aware of the District’s COVID-19 Vaccination Mandate policy, including safety protocols and safe work practices as recommended by the CDC and/or State or local guidelines. Furthermore, I will ensure that all members of my Organization practice safety measures (including wearing mask, social distancing, washing or sanitizing hands etc.) while participating in events that are conducted on District premises.*

Select

7- Cancellation Policy: Contract must be cancelled no less than 1 week prior to contract start date in order to receive a refund or credit.*

Select or enter value

Send me a copy of my responses

Privacy Notice|Report Abuse