If an investigator is considering leading an external grant proposal to NSF, this this form may be used to help the prospective Principal Investigator (PI) determine whether a Safe and Inclusive Work Environment Plan is required, and if so, whether it should be submitted with the proposal.

If a plan appears to be required, the investigator will be directed to a fillable form that can be downloaded as an aid to create the plan.

The information below, pasted from several from NSF sources, describes the current NSF Requirements for these plans, and includes links to where you can find additional details. You may read this now and/or reference it when completing the form.

If you have questions about the requirement or using this form, you should contact your assigned pre-award research administrator. If you don't know who that is, you may contact orspresdev@olemiss.edu.

From https://new.nsf.gov/events/safe-inclusive-working-environments-requirement:

It is NSF policy to foster safe and harassment-free environments wherever science is conducted. NSF’s policy recognizes that a community effort is essential to eliminate sexual and other forms of harassment in science and to build inclusive scientific climates where people can learn, grow, and thrive.

Several solicitations from BIO and GEO will soon require the submission of a Safe and Inclusive Work Environments Plan (list of solicitations to date below) that will be considered as part of the Broader Impacts criteria during the review process.

This 2-page supplementary document must address the following four sections:

• a brief description of the field setting and unique challenges for the team;
• the steps the proposing organization will take to nurture an inclusive off-campus or off-site working environment, including processes to establish shared team definitions of roles, responsibilities, and culture, e.g., codes of conduct, trainings, mentor/mentee mechanisms and field support that might include regular check-ins, and/or developmental events;
• communication processes within the off-site team and to the organization(s) that minimize singular points within the communication pathway (e.g., there should not be a single person overseeing access to a single satellite phone); and
• the organizational mechanisms that will be used for reporting, responding to, and resolving issues of harassment if they arise.

Solicitations Involved in the Pilot and Timeline for Requirement

The solicitations that are part of the pilot effort to date are:

• BIO core solicitations:
• Division of Environmental Biology (NSF 23-549)
• Division of Integrative Organismal Systems (NSF 23-547)
• Division of Molecular and Cellular Biosciences (NSF 23-548)
• Biodiversity on a Changing Planet (BoCP, NSF 23-542)
• Pathways into the Geosciences (GEOPAths, NSF 23-540)
• Cultural Transformation in the Geosciences Community (CTGC, NSF 23-539)

For solicitations with a due date (i.e,. BoCP, GEOPaths, and CTGC), the supplementary document is required upon submission.

For solicitations without a due date (i.e., the BIO core solicitations), a date after which proposals must include the supplementary document is included in the solicitation. That date is generally 90 days after the publication of the solicitation. Prior to that date, any proposal with off-campus or off-site research must include a certification from the Authorized Organizational Representative (AOR) as outlined below.

Broader NSF Requirement on Safe and Inclusive Work Environments

It is NSF policy to foster safe and harassment-free environments wherever science is conducted. NSF’s policy recognizes that a community effort is essential to eliminate sexual and other forms of harassment in science and to build inclusive scientific climates where people can learn, grow, and thrive.

Accordingly, for each proposal that proposes to conduct research off-campus or off site to programs not including those listed above, the AOR must complete a certification that the organization has a plan in place for that proposal that describes how the following types of behavior will be addressed:

Abuse of any person, including, but not limited to, harassment, stalking, bullying, or hazing of any kind, whether the behavior is carried out verbally, physically, electronically, or in written form; or

Conduct that is unwelcome, offensive, indecent, obscene, or disorderly.

More information on this certification is available in Chapter II Section E.9 of the new PAPPG (https://www.nsf.gov/publications/pub_summ.jsp?ods_key=papp).

From https://nsf-gov-resources.nsf.gov/2022-10/nsf23_1.pdf

9. Safe and Inclusive Working Environments for Off-Campus or Off-Site Research It is NSF policy (see Chapter XI.A.1.g.) to foster safe and harassment-free environments wherever science is conducted. NSF’s policy recognizes that a community effort is essential to eliminate sexual and other forms of harassment in science and to build inclusive scientific climates where people can learn, grow, and thrive. Accordingly, for each proposal that proposes to conduct research off-campus or off site, the AOR must complete a certification that the organization has a plan in place for that proposal that describes how the following types of behavior will be addressed:

    a. Abuse of any person, including, but not limited to, harassment, stalking, bullying, or hazing of any kind, whether the behavior is carried out verbally, physically, electronically, or in written form; or

    b. Conduct that is unwelcome, offensive, indecent, obscene, or disorderly.

This plan should also identify steps the proposing organization will take to nurture an inclusive off-campus or off-site working environment, e.g., trainings; processes to establish shared team definitions of roles, responsibilities, and culture, e.g., codes of conduct; and field support, such as mentor/mentee support mechanisms, regular check-ins, and/or developmental events.

Communications within the team and to the organization should be considered in the plan, minimizing singular points within the communications pathway (e.g., a single person overseeing access to a single satellite phone), and any special circumstances such as the involvement of multiple organizations or the presence of third parties in the working environment should be taken into account. The process or method for making incident reports as well as how any reports received will be resolved should also be accounted for. The organization’s plan for the proposal must be disseminated to individuals participating in the off-campus or off-site research prior to departure. Proposers should not submit the plan to NSF for review.