VCR Hiring Freeze Exception Request Form - 2025

For additional information about the VCRO's Hiring Freeze Exception Process, visit the VCR Website.


To see a list of all the questions that are asked in this form (including conditional questions) view this document.


To provide feedback on this form or the VCR Hiring Freeze Exception Process, please complete THIS FORM.

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Can the role be filled by qualified, current staff who are able to take on additional duties on an interim basis?


If answer is Yes, contact vcrohr@berkeley.edu for additional guidance.

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Contact vcrohr@berkeley.edu for guidance.

Appointment Details

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This position is exempt from the hiring freeze. You do not need to complete this form.

This form is only to be used for units under the VCR.

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Proposed supervisor for the position you plan to hire.

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If the position has not yet been classified, select the job title you anticipate using.

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If posting for multiple ranks, select all that apply.

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For hourly employees:

Hourly rate x 2088 = Annualized Salary

100% = 40 hours/week

Hire Reason

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Position number being backfilled (if unknown, list the name of the employee who vacated the position)

Justification

  • How does the role address critical needs, compliance or safety requirements, and/or advance strategic priorities?
  • What is the risk if this is not approved?

Funding Details

Select all that apply.

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Brief description of the primary funding source selected (e.g., name of gift fund, name of revenue source, etc.) and any secondary sources.

This question is for the purposes of tracking the funding landscape. Please provide an honest assessment. Positions that have associated risk will still be considered for approval.


For Contracts and Grants:


  • How confident are you that the funding source will be sustained for the duration of the appointment? OR
  • For indefinite staff career appointments: How confident are you that the funding source will be sustained for at least 12 months?


1 Very Low Confidence

    High risk of funds being cancelled

2 Low Confidence

    Some risk of funds being cancelled

3 Moderate Confidence

    No current / known risk of funding cancellation (or unsure of risk)

4 High Confidence

    High confidence that funding will not be cancelled

5 Very High Confidence

    Near certain that funding will not be cancelled

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Provide a brief explanation of your confidence rating.

If you don't know the full chartstring, list the fund number.


If you don't know the fund number, please describe the fund so your fund manager can identify it when they review this request.


Please include %s if there are multiple chartstrings.

Contacts

Fund managers:

  • For Contract & Grant funds, list Research Administrator.
  • For NON-Contract & Grant funds, list Financial Analyst.


  • If funding is on split funds, select both a Fund Manager 1 & Fund Manager 2.


An automated request will be sent to the listed Fund Manager(s) for approval.


If your RA/FA is not listed you can type their name.

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Attach any supporting documents as PDF files.

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