VCR Hiring Freeze Exception Request Form

VCR Hiring Freeze Exception Request Form - 2025

For additional information about the VCRO's Hiring Freeze Exception Process, visit the VCR Website.

To see a list of all the questions that are asked in this form (including conditional questions) view this document.

To provide feedback on this form or the VCR Hiring Freeze Exception Process, please complete THIS FORM.

Academic or Staff*

Select or enter value

Current Staff Capacity*

Can the role be filled by qualified, current staff who are able to take on additional duties on an interim basis?

If answer is Yes, contact vcrohr@berkeley.edu for additional guidance.

Select or enter value

PAUSE

Contact vcrohr@berkeley.edu for guidance.

Appointment Details

Position Type - Staff*

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Position Type - Academic*

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Other - Position Type*

STOP

This position is exempt from the hiring freeze. You do not need to complete this form.

Unit*

This form is only to be used for units under the VCR.

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Supervisor*

Proposed supervisor for the position you plan to hire.

Has the job description already been classified?*

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Job Title (Payroll Title) - Staff*

If the position has not yet been classified, select the job title you anticipate using.

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Job Title (Payroll Title) - Academic*

If posting for multiple ranks, select all that apply.

Select or enter value

Working Title*

Budgeted Salary / Budgeted Salary Range (Annual)*

For hourly employees:

Hourly rate x 2088 = Annualized Salary

Appointment % Time*

100% = 40 hours/week

Appointment Duration*

Hire Reason

Reason for hire - Staff*

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Reason for hire - Academic*

Select or enter value

Position Number (Backfill)*

Position number being backfilled (if unknown, list the name of the employee who vacated the position)

Employee Name (Extension)*

Employee ID Number (Extension)

Justification

Exception Rationale*

How does the role address critical needs, compliance or safety requirements, and/or advance strategic priorities?
What is the risk if this is not approved?

Funding Details

Funding Source(s)*

Select all that apply.

Select or enter value

Other Funds*

Funding Source Description*

Brief description of the primary funding source selected (e.g., name of gift fund, name of revenue source, etc.) and any secondary sources.

Funding Confidence Rating*

This question is for the purposes of tracking the funding landscape. Please provide an honest assessment. Positions that have associated risk will still be considered for approval.

For Contracts and Grants:

How confident are you that the funding source will be sustained for the duration of the appointment? OR
For indefinite staff career appointments: How confident are you that the funding source will be sustained for at least 12 months?

1 Very Low Confidence

High risk of funds being cancelled

2 Low Confidence

Some risk of funds being cancelled

3 Moderate Confidence

No current / known risk of funding cancellation (or unsure of risk)

4 High Confidence

High confidence that funding will not be cancelled

5 Very High Confidence

Near certain that funding will not be cancelled

Select or enter value

Funding Confidence Explanation

Provide a brief explanation of your confidence rating.

Chartstring(s)*

If you don't know the full chartstring, list the fund number.

If you don't know the fund number, please describe the fund so your fund manager can identify it when they review this request.

Please include %s if there are multiple chartstrings.

Contacts

Fund managers:

For Contract & Grant funds, list Research Administrator.
For NON-Contract & Grant funds, list Financial Analyst.

If funding is on split funds, select both a Fund Manager 1 & Fund Manager 2.

An automated request will be sent to the listed Fund Manager(s) for approval.

If your RA/FA is not listed you can type their name.

Fund Manager (#1)*

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Fund Manager (#2)

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HR Contact*

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Submitter Email*

Enter your email here.

Additional Notes

File Upload (Not Required)

Attach any supporting documents as PDF files.

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