Travel Approval Form (Instructional Division)


  1. Travel approval request must be submitted a minimum of 35 days prior to departure date.
  2. Approval must be obtained prior to requesting a travel credit card.
  3. If multiple people are traveling, submit one request per person.
  4. After your travel has gone through the approval process, the Business Office will contact you with next steps.
Instructional Division*
Department*

Travel Details

Will students be traveling?*

If yes, please follow the appropriate Student Travel guidelines.

(Austin, Houston, etc.)

Name of Conference, Workshop, etc. (SACSCOC; Pathways; etc.)

Include am / pm

Include am / pm

Please provide website for conference, workshop, or training registration.

  1. Attach any additional information needed to review your travel request (flight choices, registration, hotel, etc.)
  2. If Faculty Development funds are being used, attach the award letter from the Faculty Development Committee.
Drag and drop files here or

Estimated Cost

Please provide your estimated cost for each of the categories below. You will need to enter each of the categories separately when setting up your credit card.

Include the following:

  • Airfare
  • Fuel (Rental / GC Vehicle)
  • Lodging
  • Meal Per Diem
  • Mileage (Personal Vehicle)
  • Parking
  • Taxi / Rental


Do not include the Registration Fee in the Estimated Travel Cost.

If Faculty Development funds, please attach the awarded letter from the Faculty Development Committee.

Does the department budget have the funds to cover this expense?*

If multiple account codes, please indicate dollar amount for each account code.

Have you received a travel credit card from a previous trip?*

If you have any additional information regarding this request, please provide here.

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